Finance & Administrative Specialist Setúbal

Finance & Administrative Specialist
Setúbal
Setúbal, Setubal, Portugal

Cooltra Portugal is looking for a new member to join the portuguese team in Lisbon.

The selected candidate will be responsible for administrative and financial tasks related to bank reconciliation, supplier payments, treasury support, client communication, and financial operations support for Cooltra shops. This person will also play an active role in managing tools like PLEO, EMBAT, and payment systems such as ADYEN, as well as supporting fleet management processes including tolls and vehicle
- offs.

Main Responsibilities:

Finance and Accounting

• Receive and reconcile Cooltra Motos customer invoices.
• Support cash reconciliation from Cooltra shops.
• Submit validated invoices to the Treasury Committee (TC).
• Perform weekly bank reconciliations.
• Manage bank remittances and rejections (direct debits).
• Prepare bank transfers to Portuguese suppliers for approval (back-up).
• Support the administrative management of bank accounts.
• Maintain and update records of payments and receipts.
• Support cash flow monitoring for Lisbon and Porto.
• Communicate with banks to resolve financial issues.

Tools and Systems

• Manage the PLEO (cards) and EMBAT (banks) platforms.
• Lead EMBAT reconciliation
  - up and accounting updates.
• Support integration and issue solving with Magnifinance.

Administrative Support

• Validate and reconcile company card expenses.
• Send payment confirmations to suppliers.
• Support temporary administrative projects and documentation.
• Ensure compliance with financial and tax regulations.

Debt Control

• Monitor overdue payments from clients and suppliers (B2C and B2B).
• Support legal debt recovery processes.
• Communicate with clients to resolve disputes and ensure timely payments.

Fleet Support

• Support toll and vehicle
  - off processes for the fleet.

Recommended Profile

• Degree in Accounting, Management, Finance or similar field.
• Previous experience in administrative and financial roles.
• Knowledge of financial tools (ETENDO, PLEO, EMBAT, ADYEN).
• Strong organizational skills, attention to detail, and autonomy.
• Good knowledge of Excel and financial management platforms.
• Fluency in Portuguese and English (spoken and written).