Financial & Administrative Assistant Porto

Financial & Administrative Assistant
Porto
Porto, Porto, Portugal

1. Customs administration and logistics

? Prepare and submit customs documentation for import/export processes.

? Ensure compliance with international trade regulations.

? Handle declarations for customs clearance.

? Communicate with customs authorities, freight forwarders, and suppliers.

2. Invoice management and financial administration

? Process supplier invoices, ensuring accuracy and timely payments.

? Follow up on outstanding invoices and manage payment reconciliations.

? Maintain organized records of invoices and financial documents.

? Assist with VAT compliance and follow up of VAT reimbursements with the

accountants.

3. General Administrative Support

? Assist with HR related administrative tasks, including preparing a SEPA payment

file twice a month.

? Maintain digital document filing systems.

? Support internal teams with administrative tasks as needed.

? Communicate with clients and suppliers regarding documentation and payments.

? Education: Degree in Business Administration, International Trade or a related field.

? Experience: Previous experience in administrative roles, preferably in customs, finance, or logistics in a factory.

? Languages: fluent in Portuguese and English

? Technical Skills: proficiency in Google Suite and familiarity with customs documentation systems and financial tools.

? Soft Skills: strong organizational skills, attention to detail, ability to work

independently, and good communication skills.

What We Offer

? A friendly and dynamic work environment where teamwork and collaboration are key.

? Hands-on experience with real responsibilities from day one.

? Opportunities to grow, learn, and develop new skills in customs compliance and financial administration.

? A supportive team that values initiative and
- solving.