Financial & Administrative Assistant Porto

Financial & Administrative Assistant
Porto
Porto, Porto District, Portugal

At Friendly Group (Friendly Factories, Studio and Wear), we are looking for a highly organized and
- oriented Administrative Coordinator to support our operations with administrative tasks related to customs documentation, invoicing, and general office management. The ideal candidate must have experience in the textile industry and know how to handle import/export documentation, invoice processing, and ensure compliance with regulatory requirements. 1. Customs administration and logistics
○ Prepare and submit customs documentation for import/export processes.
○ Ensure compliance with international trade regulations.
○ Handle declarations for customs clearance.
○ Communicate with customs authorities, freight forwarders, and suppliers.
2. Invoice management and financial administration
○ Process supplier invoices, ensuring accuracy and timely payments.
○ Follow up on outstanding invoices and manage payment reconciliations.
○ Maintain organized records of invoices and financial documents.
○ Assist with VAT compliance and follow up of VAT reimbursements with the
accountants.

3. General Administrative Support
○ Assist with HR related administrative tasks, including preparing a SEPA payment
file twice a month.
○ Maintain digital document filing systems.
○ Support internal teams with administrative tasks as needed.
○ Communicate with clients and suppliers regarding documentation and payments. ○ Education: Degree in Business Administration, International Trade or a related field.
○ Experience: Previous experience in administrative roles, preferably in customs, finance, or logistics in a factory.
○ Languages: fluent in Portuguese and English
○ Technical Skills: proficiency in Google Suite and familiarity with customs documentation systems and financial tools.
○ Soft Skills: strong organizational skills, attention to detail, ability to work
independently, and good communication skills.

What We Offer

○ A friendly and dynamic work environment where teamwork and collaboration are key.
○ Hands-on experience with real responsibilities from day one.
○ Opportunities to grow, learn, and develop new skills in customs compliance and financial administration.
○ A supportive team that values initiative and
- solving.