Front Office Coordinator Porto

Front Office Coordinator
Porto
Porto, Porto, Portugal

We are looking for a motivated and Front Office Coordinator who will manage a wide range of responsibilities.
This professional will be essential in organizing and enhancing the efficiency of our office, ensuring smooth and professional daily operations.

Key Responsibilities:

Reception and Telephone Service:

• Be the first point of contact in the office, ensuring reception and greeting of visitors with a courteous and efficient service.
• Manage phone calls, directing them to the corresponding areas.

Administrative Management:

• Coordinate daily administrative activities, ensuring office organization.
• Handle correspondence (including emails, letters, and packages) maintaining a detailed log of all documents sent and received.
• Maintain an effective and detailed organization system of files and records.
• Oversee inventory management of office supplies, including ordering new materials as needed.

Team Support and Schedule Management:

• Assist in coordinating daily meetings and events, including room preparation and providing necessary materials.

Facilities and Office Maintenance:

• Coordinate external service providers like Cleaning, Mailing and office supplies.
• Undertake primary procurement processes like order management, stock and expense tracking.
• Serve as the point of contact for office facilities and infrastructure issues.

Skills and Qualifications:

• Excellent verbal and written communication skills.
• Strong organizational and planning competence.
• Previous experience in administrative or reception roles.
• Ability to work autonomously and as part of a team.
• Proficiency in Microsoft Office and other office management tools.
• Discretion and the ability to maintain confidentiality.
• Fluency in English (mandatory).

Education and Experience:

• A high school diploma is required; higher education is valued.
• Proven experience in administrative or reception roles.

Join us and be part of a dedicated team committed to excellence. Apply now!!