GBS Executive Assistant Lisboa

GBS Executive Assistant
Lisboa
Lisboa, Lisboa, Portugal

Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care. With around 10, 000 colleagues, we provide our products and services in almost 100 countries, united by a promise to be forever caring.

Our solutions provide a range of benefits, from infection prevention and protection of
- risk skin to improved patient outcomes and reduced care costs. Convatec’s revenues in 2023 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC).
To learn more about Convatec, please visit http://www.convatecgroup.com

Change is everywhere at Convatec. It’s transforming our business and helping us improve millions of lives. And we’re nowhere near finished. Across every part of our business, we’re pushing for better. Join us on our journey to #Forever
Caring as an Executive Assistant, and you’ll do the same.

Job Summary

Support the GBS teams with our working environment, including management of the
- office assistant and vendors, and organising events. Manage the GBS branding and content in social media and at events in liaison with HR and Global Communication.

Key Duties and Responsibilities

• Manage a GBS Linked
  In (or social media) page to advertise our internal events externally. I. e. , Inductions, workshops, team buildings, visits to GBS, parties, Welcome Kit, Christmas hampers, etc.
• External events: analyse external events that might be interesting/strategic for Convatec to have a presence (a stand in job fairs, sponsor conferences, presence in Summits (i. e, Websummit), etc), support with ordering merchandising and marketing material to advertise Convatec in external events;
• Media and newspapers: analyse newspapers, magazines where Convatec could have a participation (i. e. , an article once a year), prepare a communication plan for external news;
• Annual Conference: in partnership with one of our recruitment agencies or another provider that might be interested, organising an annual event to discuss relevant GBS topics and invite guest speakers;
• Partnerships with some of our vendors to promote Convatec advertisement on their pages;
• Collaborate with the global communications team to create GBS-specific shareable content;
• Go-to person for our graduate program, help with the advertisement of the program, social events when the graduates are in, support with their trips, etc
• Organise internal events such as functional and BU workshops with external visitors
• Manage and support the back office assistant in office management: vendors, office environment, and relationship management of the landlord, health & safety, and travel support.

You will issue tenders and contracts, project manage, and supervise the work of contractors. Plan for future development in line with business objectives and manage and respond appropriately to emergencies as they arise.

You will have strong interpersonal,
- building, and networking skills, along with project management and IT skills. A recognised qualification in Building Management, hospitality, business, or a related field is also desirable.

Principal Contacts

• GBS employees
• Vendors to GBS Lisbon
• Global HR and Communications on teams
• Executive assistants and office managers at other Convatec locations / BUs
• Back-office assistant (receptionist) – direct report
• GBS Leadership Team
• FIG Leadership Team

Travel Requirements

Position requires regular presence in the GBS Lisbon offices, especially at the time of events (group visits, team events, etc).

Language Skills Required

Fluent in Portuguese and English

About You

• Service mindset
• Employee focus
• Great communication skills
• Great organistional skills
• People management
• Excel, SAP, Power
  Point

Working Conditions

Hybrid with regular presence in the office

Our transformation will change your career. For good. You’ll bepushed to think bigger and aim for excellence. Your ideas will beheard, and you’ll be supported to bring them to life. There’ll bechallenges. But, stretch yourself and embrace the opportunities, andyou could make your biggest impact yet.

This is stepping outside of your comfort zone.
This is work that’ll move you.

#LI-MF1

#LI-Hybrid

Beware of scams online or from individuals claiming to represent Convatec

A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.

If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at careers@Convatec.com.

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Already a Convatec employee?

If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!