General Services & Ehs Specialist Porto

General Services & Ehs Specialist
Porto
Porto, Porto, Portugal

Location:

Leça do Balio, Matosinhos, Porto, PT

COFCO International is a global
- business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered is Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's increasing and changing needs. With 11, 000+ people in 35 countries, our global portfolio includes assets across the Americas, Europe, Africa, Middle East, and Asia-Pacific. We trade with over 50 nations, while providing farmers unique direct access to the growing Chinese market.

Job Purpose

To support the
-
- day operations of the office with a dual focus on General Services and EHS (Environmental, Health, and Safety) , ensuring compliance with legal obligations, internal policies, and operational needs.

This role combines two key areas: General Services & Administrative Support: Providing ongoing support to Facilities operations, suppliers, travel management, and general office administration.

EHS (Operational Focus): Ensuring health and safety compliance for all employees in coordination with the HR department, with a strong
- on approach to implementing and maintaining EHS practices.

The role reports directly to Facilities with a dotted line to HR for operational EHS topics.

Responsibilities

EHS:

Ensure compliance with occupational health and safety legislation and internal policies

Coordinate annual medical
- ups for all employees and mandatory exams for those returning from absences longer than 30 days

Support the implementation of risk prevention measures

Organize and conduct fire drills and health & safety training

Maintain updated H&S documentation, policies, and inventories

Work closely with HR on the operational side of EHS

Assist in audits, inspections, and compliance processes

General Services & Facilities Operations:

Monitor and support technical building systems (HVAC, alarms, BMS, etc. )

Coordinate with external suppliers for repairs and maintenance

Manage preventive maintenance planning

Support and supervise reception, access control, and general security systems

Manage access (keys, key plans, parking access)

Support event logistics and provide basic administrative assistance to departments

Administrative & Operational Support:

Maintain inventories (furniture, contracts, IT Equipment, office supplies, etc. )

Keep updated office floor plans, key/access logs, and security documentation

Oversee mail and printing services

Coordinate archiving processes with internal and external providers

Ensure regular stock and ordering of kitchen, office, and special supplies

Travel & Expenses Management:

Manage travel requests in line with the internal travel policy.

Liaise with the travel agency and support employees with bookings and documentation.

Follow-up invoices on SAP for the FM Office (whole process).

Creation of SR's and PO in SAP.

Provide direct travel support for senior executives and coordinate international events (e. g. trade fairs, European meetings, etc. ).

Requirements

University degree and Certification in EHS ("Higiene, Saúde e Segurança no Trabalho") is a plus, but not mandatory

Previous experience in a Facility Management or similar operational environment

Experience with travel and administrative support

Experience in EHS topics is required

Good knowledge of MS Office tools

Ability to quickly learn internal systems such as SAP and Concur

Basic understanding of technical systems (HVAC, alarms, BMS, access control)

Highly responsible, proactive, and
- oriented

Organized and able to manage multiple tasks under pressure

Strong interpersonal and communication skills

Customer-oriented and
- minded

Team player with a
- on attitude

Able to take initiative and adapt to changing priorities

Fluent in Portuguese and English

COFCO International is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, national origin, disability status, protected veteran status or any other characteristic protected by law.

Please refer to our Candidate Privacy Notice ( / ) to know how COFCO collects and processes your personal data during your job application.