German Speaking Admin & Diary Coordinator

German Speaking Admin & Diary Coordinator

Join to apply for the German Speaking Admin & Diary Coordinator role at Amgen.

Amgen Capability Center, Lisbon, Portugal

The ACCP will be home to over 300 multi‑national and multi‑cultural employees, representing a broad range of cross‑functional capabilities, including Commercial, General and Administrative, Information Systems, Research and Development and more. The ACCP offers rich career growth and development opportunities, regional and global exposure and the opportunity to live, win and thrive in one of Europe’s most attractive cities.

At Amgen, our shared mission—to serve patients—drives everything we do. It is key to our becoming one of the world’s leading biotechnology companies. We are global collaborators who achieve together—researching, manufacturing and delivering ever‑better products that serve over 10 million patients worldwide. It’s time for a career you can be proud of. Join us.

What You Will Do

In this vital role you will be responsible for day‑to‑day administrative support to Amgen. This includes training coordination and logistics, travel bookings/planning and IT housekeeping. You will also provide a helpdesk service to answer and direct general incoming queries to the ACCP and provide an efficient, comprehensive and confidential administrative support service.

Responsibilities will include:

• Answering general incoming queries to the ACCP
• Processing purchase requisitions
• Setting up vendors
• Addressing queries related to travel and expenses
• Supporting travel bookings (hotels/flights/trains/rentals) including availability checks, bookings and reminders
• Supporting expenses report creation, population and reporting
• Coordinating mailings and courier/deliveries
• Maintaining and updating profiles (Amex/Passport info/Frequent Traveller cards/subscriptions)
• Managing distribution lists—setup, maintenance and membership access
• Setting up MS Teams/Share
  Point and supporting new joiners/leavers aligning with HR
• Managing calendar/diary including vacations, appointments and travel blocks
• Preparing agendas, taking and completing meeting minutes; coordinating distribution and following up on action items
• Liaising with candidates and interviewers to check availability, send out invites and create interview schedules
• Recognizing and escalating problems or risks as needed in line with business requirements
• Adapting, supporting and contributing to the growth and continuous improvement of the department and ACCP

What We Expect Of You

We are all different, yet we all use our unique contributions to serve patients. We seek an experienced professional with strong presentation and data compilation skills, good at following processes and procedures, understanding how to collaborate and work in a large team, and focused on project delivery.

Proven experience and skills needed:

• Associate’s degree & 2 years of directly related experience or High school diploma/GED & 4 years of directly related experience.
• Fluency in English and German, both written and oral.

Preferred Requirements:

• 1+ years of experience in an administrative support role supporting large teams at different levels.
• Experience handling calls.
• Proficient using MS Office and Cisco Webex tools.
• Experience in similar or related discipline.

What You Can Expect Of Us

• Vast opportunities to learn, develop, and move up and across our global organisation.
• Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act.
• Generous Amgen Total Rewards Plan comprising healthcare, finance, wealth and career benefits.
• Flexible work arrangements.

Apply now

In our quest to serve patients above all else, Amgen is the first to imagine, and the last to doubt. Join us. https://careers. amgen.com

Equal Opportunity Statement

Amgen is an Equal Opportunity employer and will consider you without regard to your race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.