Global HR Shared Services Assistant - English & German Speaking Lisboa

Overview

Global HR Shared Services Assistant - English & German Speaking. Boston Consulting Group (BCG) is seeking a professional to provide HR administrative support across the employee life cycle within the HRSSC Team.

What You'll Do

You’ll be part of the HRSSC Team supporting the HR Teams globally with HR administrative support throughout the employee life cycle. As an HR Assistant you will work closely with the Global HR Operations function team. HR Operations forms the backbone of our People organization, ensuring that all formal employment conditions and documentation are in place for all staff.

• Responsible for entering and maintaining employee data within our HR system (e. g. , personal data, job, office, promotion, compensation, working capacity, leaves of absence, education, background history, line managers, assistants, etc. ).
• Maintain personnel files in compliance with applicable legal requirements and internal standards.
• Support with new hire onboarding and background verification checking processes. Send out Induction plan and welcome emailers.
• Deliver audit support on personal files, forms, etc.
• Assist with general employee requests, letters, verifications, reference checks, etc. , including generating visa invitation letters.
• Generate reporting for employee distribution lists, new joiners, anniversaries, milestones, etc.
• Keep track of employees’ probationary periods and flag to HR team to ensure geographic processes are followed.
• Prepare, process and follow up on employee paperwork related to new hires, promotions, transfers, address changes, additional payments, status changes, and employee exits with sensitivity to the confidential nature of the information.
• Manage and maintain the inbox dealing with employee queries and escalating to the correct team contact where necessary.
• Coordinate with support functions for new hire laptops, accesses, payroll setups, etc.
• Assist in developing and modifying operating policies, guidelines, procedures, systems, and documentation to foster best practices within the team. Review these periodically.
• Use a proactive, flexible, and practical approach to manage process and technology changes, ensuring project outcomes are achieved.
• Provide general support to HR team and perform other duties as assigned or required.

What You'll Bring

• A graduation degree
• 2+ years of relevant work experience in a professional services or multinational companies
• Knowledge of Workday and experience in Global HR Operations / HR Shared Services is preferred
• Proficiency in MS Office (Word, Visio, Excel, Power
  Point, Outlook)

You're good at

• Excellent communication (oral & written) in English and German
• Fosters a spirit of collaboration and teamwork

You should be

• Service-oriented, flexible and able to work under pressure with great attention to detail
• Structured thinker, able to multitask
• Demonstrates accountability, ownership and ability to handle confidential information
• Reliable, timely and flexible
• Demonstrates concise and effective oral and written communication
• Ability to work in a highly matrixed organization
• Flexibility to support the team to cater to a diverse, international set of stakeholders

Who You'll Work With

Our Global HR Colleagues & other functional POCs across GEOs.

Equality and Hiring Statement

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

BCG is an E-Verify Employer. Click here for more information on E-Verify.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources
• Industries: Business Consulting and Services

Note: This description reflects the current job posting and may be subject to change.