Housing Inventory & Accounting Specialist Setúbal

Housing Inventory & Accounting Specialist
Setúbal
Setúbal, Setubal, Portugal

• Location:
  
  Lisbon
• Type:
  
  Independent Contractor
• Language Requirement:
  
  Strong/fluent English
• Reports to:
  
  Chief Operating Officer (COO)

About The Good Life Abroad (TGLA)

TGLA offers immersive,
- long living experiences for Americans aged 55 and older in some of Europe’s most culturally rich cities. Participants stay in fully furnished apartments, engage in curated local experiences, and form a vibrant, temporary community of
- minded travelers. As our operations expand, we are seeking a highly organized and
- oriented Housing Inventory & Accounting Specialist to support our housing logistics and ensure financial and operational precision.

Position Overview

The Housing Inventory & Accounts Payable Specialist will oversee apartment inventory across all European programs, manage lease terms and timelines, track and reconcile deposits, ensure accurate accounting entries in Quick
Books, and handle data entry into our internal systems. This is a
- on role requiring exceptional attention to detail,
- sensitive
- making, and comfort working across operational and financial domains.

Key Responsibilities

Lease & Inventory Management

• Maintain an accurate and
  -
  - date housing inventory tied to program schedules, participant counts, and sales/cancellations.
• Monitor lease start/end dates and ensure timely actions for renewals, early terminations, or cancellations to avoid unnecessary costs.
• Track and reconcile refundable security deposits with housing providers.
• Ensure that unused leases are cancelled or reduced in time to preserve refund eligibility.
• Enter lease terms and updates into TGLA’s proprietary tracking system with high precision.
• Provide regular reporting and alerts to management team ensuring full stock utilisation and avoid empty apartments
• Produce regular
  - expense and
  - status reports so leadership can spot upcoming renewal or cancellation windows at a glance.

Accounts Payables & Financial Oversight

• Record
  - related financials, including prepaid rent and deposits, in Quick
  Books and in our proprietary housing inventory management system.
• Accurately amortize prepaid rent across applicable periods and reconcile monthly lease expenses.
• Maintain organized records for all payments, invoices, and financial documentation.
• Coordinate with the Finance team to ensure alignment between operations and accounting systems.

Vendor Management & Operational Coordination

• Work in close coordination with COO to ensure efficient coordination with landlords and property managers.
• Provide accurate and up to date information to the COO to optimize lease negotiations and terms.
• Provide weekly invoices payment report by city and program and vendor compliance.
• Conduct quarterly vendor reconciliations (deposits held, open invoices, prepayments made)
• Support revenue planning by aligning apartment availability with forecasted demand.

Qualifications

• 3+ years of experience in financial operations, finance, or accounting.
• Proficiency with Quick
  Books, especially in managing prepaid expenses
• Excellent in reporting, data analysis using spreadsheets (Excel and Google Sheet)
• Strong data entry skills with proven attention to detail.
• Comfortable managing deadlines and juggling multiple active lease timelines.
• Fluent English speaker;
  
  
  
  additional European languages a plus.
• Based in European time zones.

Preferred Experience

• Experience with tools such as Hubspot, Notion, or similar CRM systems.
• Background in revenue management, hospitality, or property management.

What We Offer

• Remote-first position with flexible hours.
• An opportunity to be part of a
  - driven company redefining retirement travel.
• A collaborative, supportive team environment with room for growth.

To Apply

Please send CV and cover letter (include salary expectations) to hr@thegoodlifeabroad.com