HR & Administrative Coordinator Algés

HR & Administrative Coordinator
Lisboa
Algés, Lisboa, Portugal

About Us:We are Tribute Brands – a dynamic portfolio of fitness and lifestyle concepts, designed for scalability through franchising and tech innovation. Through our brands, TRIB3 and PILAT3S, we’re on a mission to make boutique group exercise more accessible, worldwide.

The Role: The HR & Administrative Coordinator plays a key role in supporting internal operations by managing documentation processes and providing administrative support across multiple business functions. This role requires a highly organised,
- oriented, and proactive individual who can ensure internal systems run smoothly while supporting HR, leadership, and operational coordination.

You will be responsible for maintaining accurate internal documentation, supporting recruitment and people processes, and coordinating executive and team logistics.

Documentation Management

• Create, manage and update internal documents such as SOPs, guides and manuals.
• Format, proofread and organise documentation, presentations and internal shared resources.
• Ensure all materials are accurate and up to date.

HR Support

• Assist with onboarding/offboarding processes and maintain team documentation, including organisational charts.
  
• Conduct initial phone screenings as part of the recruitment process and assist with interview scheduling.

Office Management & Team Coordination

• Support with team events, travel, interviews and visits for internal and external stakeholders.
• Support copywriting tasks for internal communications, marketing, and PR initiatives.
• Oversee
  -
  - day office operations, assisting with team logistics and coordination to ensure a
  - organised and efficient workplace.

Experience

• Previous experience as an Executive Assistant, HR Coordinator or a bachelor’s degree in a relevant field.
• Proficient in Microsoft Office Suite; familiarity with tools such as Asana is a plus.
• Strong administrative and organisational skills, with keen attention to detail.
• Fluent in English, with excellent verbal and written communication abilities.

The Person

• A strong team player with exceptional interpersonal and communication skills.
• Highly organised and structured, with the ability to manage multiple priorities and workstreams.
• Detail-oriented, proactive and dependable.
• A genuine interest in health and fitness is a plus — we love team workouts and experiencing
  - on the TRIB3 & PILAT3S experience!