HR/Office Assistant

Joining Henley & Partners

As the leading global citizenship and residency advisory firm for over two decades, Henley & Partners helps clients navigate the complex landscape of investment migration and citizenship planning.

Why Choose Henley & Partners?

• Global Impact: Make a difference by helping individuals and families access new opportunities and secure a brighter future through alternative citizenship and residency options.
• Cutting-Edge Expertise: Join industry pioneers providing innovative solutions and exceptional service through an extensive international network.
• Dynamic Culture: Work in a multicultural and inclusive environment with over 40 offices worldwide, fostering collaboration and personal growth.
• Continuous Learning: Benefit from ongoing professional development, training programs, and industry conferences to enhance your skills.
• Impactful Projects: Engage in
  - profile projects that shape the future of investment migration and global mobility.
• Work-Life Balance: Enjoy flexible working arrangements and benefits that support your well‑being.

. . . but that's enough about us, let's talk about you!

Job Purpose

The HR/Office Assistant ensures the smooth daily operation of the office while supporting HR processes to maintain an efficient, compliant, and
- focused work environment. This role oversees office administration, facilities coordination, vendor management, and provides hands‑on support in onboarding, off‑boarding, employee records management, and HR operations.

Responsibilities

Office Management

• Manage office supplies, inventory, procurement, and vendor relationships.
• Coordinate facility maintenance, office layout, and equipment management.
• Implement and optimise office policies, procedures, and workflows.
• Oversee meeting room scheduling, company events, travel arrangements, and general office logistics.
• Act as the primary point of contact for external service providers, contractors, and building management.
• Handle administrative tasks including mail distribution, document filing, and general correspondence.
• Support management with the preparation of reports, presentations, and internal communications.
• Request IT materials and equipment as needed to support office operations.

HR Support

• Coordinate onboarding and offboarding processes, including documentation, equipment allocation, and system access setup.
• Maintain employee records, contracts, and HR databases in compliance with legal and company requirements.
• Support payroll preparation by collecting and verifying attendance records, leave forms, and employee data changes.
• Serve as a point of contact for employee queries regarding HR-related matters.
• Request IT to prepare the necessary equipment for new hires and ensure they have all required tools on their first day.

Requirements

• Proven experience in office management, administration, HR support, or a similar role.
• Excellent communication and presentation skills; proficiency in English required.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Basic understanding of office operations, facilities coordination, and procurement processes.
• Good knowledge of HR procedures, employee record management, and compliance requirements.
• Proficiency with MS Office tools and familiarity with HRIS or administrative systems.
• Strong communication and interpersonal skills, with the ability to work across teams and with external partners.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Problem-solving mindset with the ability to work independently and proactively.

Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.

If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.

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