HR Payroll Expert Lisboa

HR Payroll Expert
Lisboa
Lisboa, Lisboa, Portugal

Implement
-
- end payroll processes and services, including payroll programs, initiatives and operations. Contribute to payroll insight and solutions, payroll calculations, compliance and delivery.

Specific requirements

• Manage payroll related tasks, in order to carry out salary payments in a timely and precise manner
• Time report maintenance and input preparation and documentation
• Payroll output files verifications for payroll process
• Assist internal and external audits related to payroll
• Executing the internal controls related to the payroll and salary review processes
• Provide support for employee inquiries/escalations on payroll related topics
• Actively participate in process improvement initiatives
• Prepare reports to
  - departmental teams and leadership
• Track monthly payroll performance issues and risks
• Mitigate payroll operations risks and issues.
• Expected to be knowledgeable about own work (responsibilities and metrics) and the work performed by their immediate team
• Typically receives direction and feedback from their supervisor or specialist colleague on setting priorities or assigning and managing tasks on a weekly/monthly basis
• Expected consequences for mistakes in their work would include missing personal or team deadlines and may be escalated to their direct supervisor
• Involved in risk mitigation decisions for their immediate team
• Responsible for decisions made about their own work and may contribute to their immediate team's decisions
• Expected to provide solutions to own problems and for those of their immediate team
• Provided guidance and instructions to help them complete complex activities
• Breadth of responsibilities extends to own/their immediate team's projects/work efforts
• Typically has frequent exposure up to higher levels and expected to do the following in meetings:
  • Provide status updates about their
    - specific contribution
  • Answer questions about their
    - specific contribution
• If in a
  - facing role, expected to interact with clients who are either middle or senior management and do the following in meetings:
  • Provide status updates about their
    - specific contribution
  • Answer questions about their
    - specific contributions

General requirements

• Update and maintain various systems/tools per standard process documentation
• Execute transactions with minimal direction, enter data and retrieve information from group specific system (new employees initially require supervision or support)
• Audit own data entry for accuracy and applying the necessary corrections
• Conduct data verification to ensure the required result
• Respond to various requests for information, as needed.
• Escalate to supervisor as appropriate
• Produce standard correspondence by following existing templates.
• Adhere to client formatting and quality standards.
• Proof and edit work for grammar, syntax, and punctuation to ensure professional and ethical communication.
• Respond to information requests by searching, summarizing research results and compiling in requested format
• Follow established policies, procedures and methods
• Participate in process improvement initiatives or special projects as assigned
• Meet established goals and objectives.
• Meets metrics communicated by direct manager.
• Document all new learning(s) or change in processes in the standard format and seek relevant approvals on a periodic basis
• Perform data entry and research own work results
• Applies knowledge on processes and related systems
• Participates in training new colleagues
• Participates in periodic exercises of calculating the working time for adjusting / monitorization.
• Completes tools and trackers for monitoring the working time and the activities related to the process and report them to the direct manager
• Executes tasks in an ethical manner and objectively evaluates the consequences that a certain action might have on others
• Efficiently interacts and collaborates with the team members to complete the tasks that are interdependent
• Specific role metrics are detailed by direct manager through
  - specific instruments (ex. email, performance achievement system)

Qualifications:

• Solid experience in
  -
  - end payroll processing for Portugal, including statutory reporting and compliance with local labor and tax laws.
• Experience with SAP HCM and Success
  Factors, especially in payroll and time management modules
• Strong analytical and numerical skills
• Experience working in a shared services or BPO environment is a plus
• Familiarity with HR processes and systems integration, especially how payroll interacts with time tracking, benefits, and employee master data.
• Bachelor's Degree
• At least 3 years of relevant experience
• Portuguese proficiency required (minimum C1 level)
• English proficiency is a plus
• Work from home role (there may be the need to go to the office in specific situations)