HR Specialist & Office Manager Coimbra

HR Specialist & Office Manager
Coimbra
Coimbra, Coimbra District, Portugal

We are seeking a committed HR Specialist & Office Manager (f/m/d) to support the setup and ongoing operations of our new Lisbon office. This role will play a key part in driving both HR initiatives and office management locally. You will be integrated into our Pan-European HR team and collaborate closely with the local leadership in Portugal. The Role:Responsible for the operational HR services and the employee life cycle and ensuring a smooth personnel administration, preparing contracts, general correspondence, work permits, managing employee benefits, monthly payroll administration etc. Taking charge of the recruitment for all positions in Portugal, utilizing appropriate methods to find the best candidates. Managing an efficient search and selection process, coordinating interviews and ensuring a good candidate experience
Ensuring compliance with labour law regulations and advising management on HR related issues. Providing guidance to local employees on HR practices. Point of contact for all employees for administrative, and social
- related questions (first-level support) and contact person for external entities (authorities, offices, etc. )Ensuring data quality in the personnel system (Workday), correct recording of all relevant changes (e. g. , for payroll)Taking charge of office and facility management duties. Act as the liaison between employees and
- functional teams (IT, Facilities, HR Operations) to address onsite needs
Providing effective administrative assistance to management and teams
Ensuring a
- maintained and organized office space, overseeing facilities, supplies, and equipment
Coordinating special projects and initiatives as assigned, ensuring timely completion
The Expertise:A bachelor’s degree in human resources or a related field
Minimum of 3 years of experience in HR, with a focus on recruitment and personnel administration, preferably in the financial services industry
Expertise in office management and coordination
Strong organizational and time management skills
Excellent interpersonal skills and the ability to build strong relationships with internal and external stakeholders. A proactive, positive attitude with a willingness to tackle challenges
- on
Strong organizational and time management skills
Languages: Fluent in English and Portuguese. Any further language skills are a plus
In this role, you engage in meaningful work that impacts the growth and success of our organization. We look forward to welcoming a talented and motivated individual to our team :)