Human Resources Administrative Viseu

Overview

Job Description: We are looking for an Office Assistant to join our Airbus GBS in Lisbon!

Responsibilities

• Serve as the
  - site liaison to employees and as a single point of contact for the external Facilities Management provider.
• Support the Senior Management Team and assist the Airbus GBS Management Team in strategic missions.
• Administrative & Management Support: Manage calendar tasks and schedules; organize events and meetings; arrange travel and manage expense reports.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc. ).
• Coordinate external relationship activities (embassies, other companies, Secretary of State) and liaise with Facilities Management and employees.
• Act as On-site Liaison: collect employee or service needs and communicate them to the remote Facilities Manager.
• Performance Oversight: monitor FM provider performance to meet Service Level Agreements (SLAs) (e. g. , cleaning, maintenance). First point of
  - site escalation for unresolved issues.
• Supplier and Inventory Management: oversee office supplies and inventories, place orders, verify deliveries, and coordinate with suppliers.
• Organise and coordinate
  - related activities; handle confidential documents securely; maintain electronic and paper records; manage meeting room schedules and ensure equipment and refreshments are prepared.
• Undertake support tasks for management, such as encrypting documents, scanning, and organizing files.

Requirements

• Relevant degree or equivalent experience; 5 to 10 years of proven experience as an office administrator or in a similar office management role.
• In-depth knowledge of office management; familiarity with research methods and reporting techniques.
• Fluent English (mandatory).
• High confidentiality standards; strong organizational skills.
• Working knowledge of Google Suite or other Office suites; strong interpersonal skills (empathy, diplomacy).
• Values: Integrity, respect, team spirit.

Benefits

• Diverse career opportunities within Airbus European core countries or other regions around the world.
• Hybrid working model; modern office well connected to public transportation.
• A motivated and fun team to grow and build the GBS together; onboarding experience.

This information will be used for monitoring purposes relating to your application. Airbus is committed to workforce diversity and creating an inclusive working environment. We will never ask for monetary exchange in recruitment. Any impersonation of Airbus should be reported to Airbus. Where possible, we foster flexible working arrangements.