Manager, HR Services Audit & Compliance Lisboa

Manager, HR Services Audit & Compliance
Lisboa
Lisboa, Lisboa, Portugal

Manager, HR Services Audit & Compliance, will assist in the execution of FME’s compliance program through designing, aligning, and rolling out our HR Services Audit & Compliance program. The role will lead a team responsible for activities to prevent, detect, and respond to emerging risks. The role will partner with global and local teams to define and implement controls, drive
- party management, conduct audits, and follow up on remediation measures.

Your Tasks:

1. Lead a team of Senior Business Analysts, including establishing goals, assigning tasks, and maintaining schedules.
2. Design, develop, and execute the HR Services Audit and Compliance strategy.
3. Develop and maintain the HR Services Audit and Compliance framework.
4. Create and roll out programs to achieve strategic vision.
5. Partner with senior stakeholders to determine the framework and execution of Global Internal Audit (GIA) intake and coordination for HR Services, including HR Managers, HR Operations, and Payroll Operations.
6. Be ultimately accountable for global internal controls design and implementation for HR Services.
7. Provide guidance on local HR internal controls in alignment with global design and assess if local controls need to remain.
8. Lead discussions with HR and Payroll Global Process Owners on global HR and payroll process designs and HR Service model transition efforts.
9. Oversee the team's administration of periodic audits of Workday, Payroll, and Time & Attendance security roles.
10. Collaborate with teams to resolve audit findings, determining preventive and corrective actions at local, regional, and global levels.
11. Partner with stakeholders to validate new legislative changes and company policies affecting processes, HR, Payroll, and Time & Attendance systems to ensure compliance.
12. Coordinate with Internal Controls, Information Security, Compliance, and Data Privacy to ensure
    - party contracts and business resiliency plans align with Fresenius’ standards.
13. Act as an escalation point for HR Service teams to resolve compliance incidents, such as data breaches or regulation misinterpretations affecting pay calculations.
14. Oversee, coordinate, and report on corporate HR risk management
    - annually.
15. Design and coordinate
    - audit readiness assessments quarterly.
16. Drive communication plans and standards for data security incidents.
17. Lead HR Service audit and compliance training initiatives.
18. Coordinate with external third parties on audit activities.
19. Develop and maintain job aids, checklists, and tools for execution.
20. Communicate updates and changes to stakeholders as needed.
21. Collaborate with Quality Assurance and Knowledge Management on HR governance frameworks.
22. Ensure internal and SOX standards and controls are met.
23. Lead projects involving data process flow adjustments and database migrations impacting security protocols.
24. Support vendor relationship management and escalation processes.
25. Perform other tasks as assigned by the manager.

Your Profile:

• Bachelor’s degree or equivalent business experience preferred.
• 6+ years of professional experience in HR or Audit/Compliance roles.
• Experience with
  - country internal or external audit and compliance tasks.
• Experience validating policy or legal changes on processes.
• Experience implementing HR or payroll audit/compliance frameworks.
• Nice to have: experience in HR Service model adoptions or M&A activities.
• Nice to have: experience in creating business resiliency management plans.
• Nice to have: experience working with multiple external auditors.
• Strong analytical skills for evaluating information.
• Team player capable of working independently.
• Ability to build and maintain relationships across functions.
• Focused,
  - driven, accountable, with attention to detail.
• Knowledge of HR and payroll processes.
• Understanding of SOX, GDPR, data protection, and compliance frameworks.
• Proficiency with Microsoft tools, HCM systems (preferably Workday), and ticketing systems like Service
  Now.
• Fluent in English; additional European language preferred.
• Flexible working hours for global coverage and willingness to travel for
  - site workshops.