Office & Logistics Assistant Lisboa

Office & Logistics Assistant
Lisboa
Lisboa, Lisboa, Portugal

Frotcom International SA is a Portuguese company active in the development of Fleet Management systems (Telematics). Our software, Frotcom, is currently sold in 40+ countries around the world, through a network of Frotcom Certified Partners.

The Team

You will be working in our office in Carnaxide, Portugal, where we have a team of 50 amazing people, working in areas such as Software Development, Account Management, Logistics, Marketing and Administration, among others.

Our strong points?

We believe in being focused, and that success comes from providing the solution users want. We firmly believe in teamwork and in learning from our mistakes. We work ethically and fairly and that is why people tend to stay with us.

We contribute to a better world and we are really making a difference because every year Frotcom helps companies to lower their carbon footprint. The Job

You will be responsible for handling organizational and clerical tasks and supports the Finance, Admin, and Logistics Manager in all aspects of warehouse operations, receiving and processing orders, preparing outgoing shipments, reviewing shipment documentation, and maintaining inventory of shipping supplies. In addition, the Office & Logistics Assistant works with shipping vendors, coordinates merchandise returns, and manages electronic shipping files.

To perform this job successfully you must be able to execute the following tasks:

• Handling incoming calls and other communications;

• Welcoming visitors when necessary;

• Managing incoming and outgoing correspondence;

• Managing filing system;

• Organizing travel arrangements as needed;

• Organize and maintain the general upkeep of the office premises;

• Monitoring and replenishing inventory for office and scullery supplies;

• Verifying, acknowledging and processing orders from FCPs and providing shipping updates;

• Communicating with shipping vendors;

• Preparing and processing shipping documents, including packing lists, waybills, and customs clearance documents;

• Ensuring timely collection and delivery of goods (orders);

• Processing returns requests (RMA) received from Partners;

• Coordinating with FCPs, freight forwarders, and manufacturers for RMA return logistics;

• Manage and coordinates computer equipment maintenance liaising with outsourced service providers;

• Assisting with other
- related tasks as needed.

Skills:

• Knowledge of office management systems and procedures;

• Working knowledge of office equipment;

• Proficiency in MS Office (MS Excel, in particular);

• Experience with any CRM software is a plus;

• Excellent verbal and written communication in Portuguese and English.

Personal Skills

• Excellent time management skills and the ability to prioritize work;

• Strong organizational skills with the ability to multitask;

• Attention to detail and
- solving skills;

• Reliable with patience and professionalism

Other valued skills

• High school degree; additional qualification will be a plus.

• 2+ years in general office expedient experience.

What do we offer?

• Competitive salary;

• Health Insurance;

• A dynamic and international work environment;

• Agile environment where you can learn, share, and where your ideas are valued;

• Highly challenging projects on an international scale;

• Continuous learning with access to Udemy;

• Integration in an organization with a solid
- record and sustained growth.

Is this job made for you? Send us your CV to careers@frotcom.com