Office & Program Coordinator (Onsite) Lisboa

Office & Program Coordinator (Onsite)
Lisboa
Lisboa, Lisboa, Portugal

Overview

Code For All_ Group is a leading Ed
Tech consortium that unites three innovative companies: codeforall.com, ubbu. io, and bool. pt. Code for All Group is a certified B Corp and has been widely recognized for its innovation, social impact, and commitment to sustainability.

Code for All's mission is to make tech education accessible through reskilling, upskilling and corporate training programs. Ubbu teaches programming to children aged 6-12, integrating digital literacy with social responsibility. Bool develops tailored software solutions using
- code and open source technologies. We are committed to empowering individuals and businesses in a digital world.

In 2024, Code for All_ has received the National Innovation Award for its AI powered platform MIT, as well as the Prémio Heróis PME - Medium Enterprise Category, recognizing its impact and growth. Ubbu is finalist in the Lisboa Innovation for All - Social Impact Challenge and won multiple awards, including the WSA Portugal Award in the Learning & Education category, the Digital with Purpose recognition, and the Digital SME Skills category award.

Job Description

We are seeking an Office & Program Manager to oversee the daily operations of our vibrant campus in Lisbon and ensure an excellent experience for our students. Spanning four floors, the campus hosts three resident companies and multiple partner organizations who use the space under coworking or fixed desk arrangements. The goal is to continue expanding our network of partners and users while guaranteeing smooth operations, delivering impactful events, and supporting students throughout their 14-week bootcamp journey.

Office & Program Coordinator onsite campus will play a pivotal role in managing the space, fostering community engagement, and ensuring that every student has a positive and consistent experience. This role reports directly to the Director of Operations.

Your Responsibilities

• Campus Management: Oversee
  -
  - day operations of the campus, ensuring spaces are fully functional and
  - maintained.
• Campus Management: Manage the booking calendar for meeting rooms and event spaces.
• Campus Management: Support onboarding and ongoing needs of tenants and partners utilizing the campus.
• Campus Management: Build and maintain strong relationships with resident companies, partners, and space users.
• Campus Management: Serve as the primary point of contact for existing tenants and potential new partnerships.
• Campus Management: Proactively identify opportunities to improve the campus experience for all users.
• Campus Management: Manage contracts and administrative processes related to tenants and space users.
• Campus Management: Regularly communicate with partners to align expectations and ensure satisfaction.
• Campus Management: Collaborate with internal teams to promote the campus and its offerings.
• Event Coordination: Organize and oversee logistics for events, from room setup to participant reception.
• Event Coordination: Collaborate with external and internal teams to execute workshops, networking events, and other initiatives.
• Event Coordination: Ensure the seamless delivery of services to event organizers and attendees.
• Program Management (Student Experience): Serve as the main point of contact for students during the 14-week bootcamp, ensuring a welcoming, supportive environment.
• Program Management (Student Experience): Coordinate communications with students regarding schedules, events, and campus updates.
• Program Management (Student Experience): Gather and monitor student feedback to ensure a consistent,
  - quality experience, escalating insights to the Education and Operations teams.
• Program Management (Student Experience): Support in organizing
  - focused activities (orientation sessions,
  - building events, graduation).
• Program Management (Student Experience): Act as a bridge between students and internal teams to ensure smooth delivery of the academic journey.

Benefits & Perks

• Health Insurance — your
  - being matters.
• Meal Allowance (as per company policy).
• Urban Sports Club Subscription – stay active and energized!
• Extra vacation days (your birthday + an extra one during Christmas week!).
• Hybrid work & flexibility – because we value
  - life balance.
• Collaborative, innovative culture where your ideas matter.