Office Administrator Viseu

Office Administrator
Viseu
Viseu, Viseu District, Portugal

**Responsibilities - your mission**- The jobholder will report and assist the Airbus GBS Management Team in all the strategic missions, and will also act for the benefit of the Airbus GBS Management- The jobholder will be responsible to (but not limited to):
- Coordinate
-
- day facilities activities, maintaining good relationships with the building manager, other tenants, and office
- monitor safety compliance throughout the office and flag issues as
- Organize events, meetings,
- Managing calendar tasks and
- Make travel arrangements;



- Handle confidential documents ensuring they remain secure;



- Order office supplies and monitor office inventories to ensure sufficient
- Maintain electronic and paper records ensuring information is organized and easily accessible. - Undertake support tasks on behalf of the management team, such as encrypting documents, scanning and saving documents, photocopying and organising
- Meeting room management: Arranging refreshments, equipment requirements and any additional support/ resources for business meetings
Based in Airbus GBS Lisbon, the jobholder will actively contribute to the success of the new entity in order to make it a real differentiator for Airbus Group efficiency. - Relevant Degree or Equivalent Experience- Proven experience as office admin or similar administrative role;



- In depth knowledge of office management and basic accounting procedures;



- Familiarity withbasicresearch methods and reporting
- Fluent english (mandatory)- High confidentiality standards as the jobholder will be involved in strategic discussions and decisions of the
- Strong organisational
- Working knowledge with Google Suite or comfortable with any Office
- Strong ability for interpersonal relations (empathy, diplomacy)- Values: Integrity, respect, team spirit**Benefits - what’s in it for you**- Diverse career opportunities within Airbus European core countries or in other regions around the world. - A hybrid working model, allowing you to combine onsite and offsite work. - A modern office at Parque das Nacoes, well connected to public transportation. - A motivated and fun crew to grow and build and shape the GBS together. - An intense and exciting onboarding experience. This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth. **Company**:Airbus Portugal SA**Contract Type**:Permanent Contract / CDI / Unbefristet / Contrato indefinido**Experience Level**:Professional / Expérimenté(e) / Professionell / Profesional**Job Family**:Administration / Documentation
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.