Office Assistant

Overview

As a professional services company, Ayming partners with businesses and institutions around the world to unlock lasting value. With a team of over 1, 500 experts in Innovation, HR, and Taxes across 14 countries, our three delivery modes are consulting services, digital services, and managed services.

Responsibilities

• Ensure the smooth daily operation of the office, including welcoming visitors and employees.
• Schedule and organize meetings, conferences, and follow up on outstanding tasks.
• Manage office supplies, documents, and administrative correspondence.
• Assist with invoice control and basic accounts receivable/payable tasks.
• Coordinate travel arrangements, events, and internal logistics.

Qualifications

• High school diploma or associate’s degree.
• Previous experience as an office assistant, executive assistant, or in a similar administrative role.
• Strong writing skills and ability to support with word processing tasks when needed.
• Warm, professional demeanor with excellent interpersonal abilities.
• Outstanding verbal and written communication skills.
• Proficiency in English and Portuguese.

Additional Information

• Unleash your potential with our Ayming Academy and Ayming Digital Academy!
• Grow your career with our tailored support programs, My Professional Journey or Move
  With
  US.
• Work your way: enjoy flexibility, inspiring and friendly spaces, with a hybrid work model.
• Connect and celebrate through events and gatherings all year round (Webinars, “Coffee With” etc. ).

Local Benefits

• Permanent contract
• Fixed and variable salary
• Meal card: €9. 60/day worked
• Transport reimbursement up to €40/month
• Private health insurance (Advance
  Care)
• Flexible working hours
• Access to partner benefits and promotions
• Modern
  - space office in Sete Rios, Lisbon
• Career development in an international environment

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Consulting

Industries

Software Development and IT Services and IT Consulting