Office Coordinator (Part-time)

The Officer Coordinator will be part of the Office Operations Management and will report to the Office Manager. The primary responsibility of the Office Coordinator is to provide office support services to ensure efficiency and effectiveness within Evolution office. He/she will collaborate effectively across teams, coordinating with other departments to ensure compliance with established policies

Work hours - 9:00-13:00

Main Responsibilities

• Manage daily work at Evolution reception
• Greet, assist, and/or direct the public to the appropriate host employee
• Deal with incoming/outgoing correspondence in line with the policy
• Issue access passes and register visitors in line with the policy
• Ensure compliance with all company policies, procedures, and guidelines
• Assist in the planning and preparation of meetings and conferences
• Ensure availability of office supplies
• Perform regular premises inspections
• Arrange premises improvements
• Suppliers management and supervision
• Cooperate and support other appointed departments
• Other direct managers assigned duties

Qualifications

• Secondary education
• Fluent knowledge of English and Portuguese languages
• High sense of responsibility, punctuality, accuracy, flexibility and attention to details
• Ability to accurately fulfil the Office Management orders and work tasks
• Tact and discretion for dealing with confidential information
• Multitasking - adaptable approach to work, the ability to work with
  - paced, ever changing environment
• Ability to work independently and in a team
• Good communication skills