Office Manager (all genders)

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Join Team
Viewer, the leader in remote connectivity software. We harness the potential of cutting‑edge technologies such as Augmented Reality and Artificial Intelligence to push the boundaries of innovation and shape the future of digitalization.

Our team of more than 1, 500 employees spans different continents, cultures and disciplines. With our inclusive values, we celebrate the unique perspectives and talents each individual brings to the table and foster a dynamic work environment where new ideas thrive.

Become part of our winning team and help us create a world that works better.

Responsibilities

• Office Management – Be the good soul of the Porto office and provide a hands‑on service mentality to local staff
• Organise office operations and procedures
• Point person for maintenance, mailing, shipping, supplies and equipment
• Maintain and develop our supplier‑management processes
• Plan in‑house activities, launchings, parties, celebrations, and conferences
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Work on continuously improving service parameters, costs, quality and delivery in working closely with our internal requestors as well as suppliers
• Maintain a safe and secure working environment
• Oversee adherence to office policies and procedures
• Collaborate with internal stakeholders to understand their procurement needs and develop solutions that meet their requirements

Requirements

• 3+ years of working experience in the field of administration in Portugal
• Must have exceptional attention to detail, high levels of organisational effectiveness & communication
• Proactive, resourceful, and able to work independently in a fast‑paced environment
• People‑first approach, service‑oriented, practical, problem solver with sound judgement
• Gained practical experience with an ERP system, ideally MS Dynamics D365
• Excellent written and verbal communication in English and Portuguese, further languages are a plus
• Data‑driven mindset and experience with Procurement KPI’s
• This position requires a strong on‑site presence in the Porto office

What We Offer

• Onsite onboarding in our HQ office for an optimal start
• Great compensation and benefits packages including company achievement bonus or sales bonus, company stocks and regular salary reviews
• Public transport friendly offices
• Option to lease an e‑bike (Germany only)
• Special terms for local gyms
• Access to Corporate Benefits platform with many discounts
• Regular team events and company‑wide celebrations
• Open door policy, no dress code rules, frequent all‑Hands and Leadership Lunches
• Work From Abroad Program allowing up to 40 days of work outside your contracting country
• We celebrate diversity as one of core values, join and drive one of the C‑A‑R‑E initiatives together with us!

Team
Viewer is an equal opportunities employer and is committed to building an inclusive culture where everyone feels welcome and supported. We C‑A‑R‑E and understand that our diverse, values‑driven culture makes us stronger. As we continue to grow as a company, we also focus on enabling our employees to grow both personally and professionally. We are proud to have an open and embracing workplace environment that will empower you to be your best no matter your gender, civil or family status, sexual orientation, religion, age, disability, education level, or race.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative and Customer Service

Industries

Software Development

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