office Manager Lisboa

office Manager
Lisboa
Lisboa, Lisboa, Portugal

We are seeking a highly organized and resourceful Office Manager to oversee the
-
- day administrative management of our Lisbon office. You will be responsible for ensuring the smooth and efficient running of our office, fostering a positive work environment, and supporting our team's success. The ideal candidate is a proactive
- solver with outstanding communication skills and a passion for creating a great workplace culture.

WHAT DO WE EXPECT FROM YOU?

KEY RESPONSIBILITIES

1. Office & Facilities Management

• Serve as the primary point of contact for
-
- day office operations, maintenance, and all
- related matters.

• Manage relationships with vendors, suppliers, and service providers, ensuring quality and
- effectiveness.

• Oversee office inventory, ordering all necessary supplies, equipment, and company merchandise (goodies).

• Handle all incoming and outgoing correspondence, including mail, packages, and emails.

• Maintain a professional, organized, and secure office environment.

2. Administrative & Team Support

• Coordinate company events, meetings, and
- building activities from concept to execution.

• Manage travel arrangements (flights, hotels, transport) for the team.

• Maintain and manage team schedules, including the holiday calendar.

• Provide general administrative support to the Lisbon team as needed.

3. HR & Onboarding Coordination

• Spearhead the onboarding process for new employees to ensure a seamless and welcoming experience (e. g. , workstation setup, welcome breakfast, medical appointments, meal card).

• Assist in the coordination of internal training sessions and workshops.

• Administer employee benefits such as meal vouchers.

• Ensure office health and safety policies are up to date.

WHAT ARE WE LOOKING FOR?

A SKILLED AND ATTENTIVE TALENT WITH…

• A background in administration, accountancy, HR or related field (at least a bachelor level);

• Proven experience as Office Manager or Administrative Assistant or similar role;

• Excellent organizational, multitasking, and
- management skills;

• A proactive mindset and
- on approach to problem solving;

• Strong interpersonal and communication skills, with fluency in both Portuguese and English (written and spoken);

• Proficient in MS Office Suite (Word, Excel, Powerpoint) and Google tools;

• Reliable, trustworthy, able to handle confidential information with discretion;

• A positive, energetic attitude and a genuine desire to support the teams.

WHAT CAN YOU EXPECT FROM US?

KWANKO’S CULTURE

• An
- minded, international mindset with teams around the world. As a full member of the group, you will have the chance to collaborate not only with your colleagues from Lisbon but also from other offices!

• A friendly, inclusive and collaborative work atmosphere that allies fun and performance, with constant support from your team, manager and HR.

• From day one and all along your career within the group, you can expect training, learning and growing opportunities.

• As
- life balance is among our top priorities, we offer flexibility and the possibility to work from home 1 day per week. The rest of the time, our amazing office with rooftop in the heart of the city is always ready to receive you!

• As we care about your health, we also offer health and life insurance, as well as free tea, coffee and fruits at the office;

• Possible discounts on your sports membership and a partnership with Classpass for reduced online sport courses, access to gyms and even
- being activities such as spa, massages, etc. ;

• Playstation and game room with ping pong and more! Our motto: Get up and disrupt!

CONTRACT: full time permanent contract, 4 days/week presence required

START DATE: ASAP

If you are a master of organization and love creating an efficient and welcoming office environment, we’d love to hear from you! Apply here : https://www.welcometothejungle.com/en/companies/kwanko/jobs/office-manager_lisbon