Office Manager

Building better and safer isn’t a slogan, but the way we show up in the world.

We align with what matters for people and for the planet, actively nurturing it to be better and safer.

At the centre, it’s our people who power everything we do. Their talent, drive and different ways of thinking keep us moving forward, pushing the limits of what’s possible.

We are looking for a professional and proactive German Speaker Office Manager to be the welcoming face of our organization while supporting the smooth operation of our office environment and internal events. This hybrid role requires excellent organizational skills, attention to detail, and a customer‑focused mindset.

Qualifications

• Previous experience in a receptionist, office coordinator, or administrative role.
• Strong communication and interpersonal skills.
• Ability to multitask and manage priorities in a dynamic environment.
• Proficiency in Microsoft Office and basic office systems.
• High level of discretion and professionalism.
• Fluency in English and German (spoken and written).

Preferred Skills

• Experience in facilities or event coordination.
• Familiarity with workplace management tools (e. g. , room booking systems, ticketing platforms).
• Creative mindset and enthusiasm for employee experience.

Responsibilities

Facilities Support

• Greet visitors, clients, and employees with professionalism and warmth.
• Manage incoming calls, emails, and deliveries.
• Maintain a tidy and welcoming reception area.
• Provide general administrative support to various departments.
• Coordinate office maintenance requests and liaise with vendors.
• Monitor and restock office supplies and consumables.
• Assist with space planning and desk allocations.
• Support health & safety compliance and emergency procedures.

Event Coordination

• Assist in planning and executing internal events (e. g. , town halls, team‑building activities, seasonal celebrations).
• Coordinate logistics such as catering, room bookings, equipment setup, and guest lists.
• Collaborate with HR and Communications teams to promote events and gather feedback.
• Maintain an events calendar and budget tracking.

Company Culture & Benefits

• Work that fits your life, not the other way around.
• Offices designed to make you feel like you belong.
• A team that knows how to work hard, but also how to have fun.
• Pay that makes you feel valued, plus performance‑based rewards.
• Your growth is our priority: training, support, and opportunities!

Perks With Purpose

• Private Health Insurance – because your health and peace of mind matters.
• Employee Assistance Programme – confidential support for you and your household.
• Home Office Support – get what you need to work comfortably from home.
• Extra Holidays – two extra days after your first year, and more as time goes on.
• Extra Parental Leave – two additional months of fully paid leave for both parents.
• Flex‑time – work when it makes sense for you, as long as it works for your team.
• Gradual Return to Work Support – we’ll help you ease back in with a plan that fits your pace.
• Away From Keyboard – Sabbatical programme for long‑term employees.

Every day we embrace new missions across industries as diverse as aerospace, space, defence, transport, telecoms, government, energy, finance and healthcare.

Now, the real question is: are you ready to join us and help make the world a better and safer place?

Critical Software is proud to be a Benefit Corporation. A Benefit Corporation differs from a standard corporation (C‑Corporation): It is a for‑profit business entity, legally defined in the US and other jurisdictions, whose legally defined goals include the positive impact on society, workers, the community and the environment, in addition to profit.

We are an equal opportunity workplace and committed to allow candidates with disabilities or neuro‑developmental conditions to prove their competencies to their full potential. We are willing to move the barriers that may prevent you from demonstrating that you are the right candidate for this role, so please let us know if you need some adjustment in your recruitment process.

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