Office Manager Algés

Office Manager
Lisboa
Algés, Lisboa, Portugal

Office Manager

As an Office Manager, you will be the backbone of our dynamic office environment.

As an Office Manager, you will be the backbone of our dynamic office environment, ensuring smooth operations and supporting our vibrant teams.

Responsibilities:

1. Oversee and manage office maintenance and daily operations, ensuring a productive and welcoming work environment.
2. Coordinate travel arrangements for employees, ensuring smooth and efficient organization.
3. Provide administrative support for internal event management.
4. Act as the primary contact for insurance management, liaising with brokers, companies, and headquarters to safeguard organizational interests.
5. Handle fleet management tasks, including new contracts, fines, and claims, ensuring smooth and reliable operations.
6. Manage rental contracts and maintain positive relationships with landlords.
7. Support the Treasury team by preparing and registering payments with precision and timeliness.
8. Assist the Accountancy team in registering invoices, contributing to financial accuracy.
9. Ensure compliance with safety and security procedures, promoting workplace
   - being and compliance.
10. Act as an interface with stakeholders such as Occupational Safety and Health, maintaining effective communication and coordination.
11. Provide support for administrative tasks across the company, contributing to internal process efficiency.

Qualifications:

• Experience in office management or administrative roles, with the ability to manage diverse responsibilities.
• Background in travel coordination, event planning, and financial processes.
• Experience with office management technologies and systems supporting financial workflows and fleet management is advantageous.
• Strong organizational and communication skills,
  - oriented and adaptable.
• Empathy, social responsibility, and inclusiveness in approach.
• Resilient, proactive,
  - focused, with motivational skills.

What We Offer:

• Join a passionate team in a modern, collaborative work environment.
• Engage in meaningful tasks that foster professional and personal growth.
• Flexible working hours and hybrid work options.
• Comprehensive health and wellness programs.
• Flat hierarchies that promote trust and respect.
• Tailored development opportunities aligned with your aspirations and company values.