Office Operations Coordinator Lisboa

Office Operations Coordinator
Lisboa
Lisboa, Lisboa, Portugal

The Position We are seeking a proactive and
- oriented Office Assistant to manage and optimize daily office operations. The ideal candidate will play a pivotal role in ensuring the workplace remains efficient, organized, and supportive of team needs. This position requires a
- on approach to maintain a productive and functional office environment while upholding high standards of professionalism and service.

Responsibilities: Office Maintenance and Organization: Ensure the office is
- stocked, orderly, and properly maintained by managing supplies, equipment, and facilities. Maintain cleanliness and organization in shared spaces and coordinate with cleaning services as needed. Event and Meeting Support: Provide logistical assistance for office events, meetings, and training sessions, including setup and cleanup. Organize meeting rooms and manage lunch, catering arrangements, and breakfast provisions for meetings and events, ensuring timely and professional delivery. Visitor Reception: Serve as the first point of contact for visitors, creating a welcoming and professional experience. Vendor Coordination: Collaborate with vendors and service providers to address
- related needs, such as maintenance, supply orders, and equipment servicing. Onboarding Support: Facilitate onboarding processes for new employees, including managing agendas, booking rooms, contacting new joiners, and preparing onboarding kits to ensure a smooth integration experience. Building Management Collaboration: Act as the primary point of contact with building management to address operational needs, including maintenance requests. Will be our point of contact for WEWork and Facilities team. Communication strategy support: Support communications strategy at the center and partner with internal team to ensure effective communication Manage and maintain our Collaboration tools, share points: Act as key point of contact and primary owner for the collaboration tools used in the center. Policy Implementation and Compliance: Work alongside the HBBP and the Safety and Health Environment team to enforce workplace policies and procedures. This includes: Supporting the implementation of safety protocols and health guidelines across the office. Collaborating on risk assessments and emergency preparedness plans to ensure a safe and compliant work environment. Required Education, Experience, and Skills Qualifications, Skills & Experience Education & Experience: Minimun High School Diploma or Professional Studies. Bachelor’s degree is a plus Fluency in English (Valued: Other languages also) 2 to 3 years of relevant experience in a similar position preferably in a Shared Service Centre environment or mulinational company Confident handling of Excel functionalities (pivot tables, basic formulas, graphs), MS Teams, MS Project, or similar tools. Good understanding and practical knowledge of core Finance processes. Valued ERP experience (SAP S/4 HANA preferred) Required Abilities: Excellent
- facing, communication effectively across the Organon organization, and presentation skills. Strong analytical and organizational skills – ability to manage complex projects. Proactive and positive approach to work. Results-oriented with a clear sense of urgency. Ability to prioritize,
- task, and work under pressure. Professional experience at an organization with operations across multiple countries. Ability to work independently and as part of a team. Interested in professional development on the job. Secondary Job Description Who We Are: Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6. 5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.

Search Firm Representatives Please Read Carefully

Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no
- existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Annualized Salary Range Annualized Salary Range (Global) Annualized Salary Range (Canada) Please Note: Pay ranges are specific to local market and therefore vary from country to country. Employee Status:

Regular Relocation:

No relocation VISA Sponsorship: Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites Flexible Work Arrangements: Shift: Valid Driving License: Hazardous Material(s): Number of Openings:

1

Requisition ID:R534901