Operations Associate (Part-Time) Lisboa

Operations Associate (Part-Time)
Lisboa
Lisboa, Lisboa, Portugal

We’re looking for a
- oriented and versatile Operations Associate (part-time) to support our team across multiple operational areas. In this
- time role, you’ll ensure the smooth
-
- day functioning of our workspace while handling a wide range of administrative, legal, and logistical tasks. From office upkeep and asset tracking to assisting with internal logistics matters, you'll be a key part of making sure everything behind the scenes runs efficiently and compliantly.

Working hours are from 1:00 PM to 5:00 PM, Monday to Friday (We can be flexible about it! :D)

Here is what you will do:

1. Office Management
   • Maintain a
     - friendly office environment;
   • Ensure food, drinks, and stationery supplies are consistently stocked;
   • Oversee regular cleaning and general workspace upkeep;
   • Monitor and uphold health and safety standards and follow up on inspection recommendations;
   • Monitor shared
     - mail inboxes and forward emails to appropriate teams;
   • Manage physical assets: Register and track allocation of company assets and support onboarding/offboarding processes.
2. Legal Administration
   • Manage NDAs and agreements using Docu
     Sign;
   • Support ad hoc legal admin tasks.
3. Insurance
   • Oversee corporate insurance matters in collaboration with our broker.
4. Logistics & Procurement
   • Coordinate approved purchases in collaboration with the C-Suite and line managers;
   • Support the HR team in planning team events and activities;
   • Arrange transportation for staff and equipment as needed;
   • Assess and manage supplier relationships.
5. Project Support
   • Provide administrative support for different projects, such as event and exhibition logistics, including booking travel and materials;
   • Prepare and distribute monthly timesheet documents, track signatures and notify stakeholders.

• Proven experience in an administrative, office coordination, or support role;
• Strong organizational skills with the ability to manage multiple tasks and priorities independently;
• Excellent communication, negotiation and
  - building skills;
• Comfortable using office software (e. g. , Microsoft Office) and communication tools (e. g. , Teams);
• Ability to coordinate logistics remotely (e. g. , shipping equipment, arranging travel);
• Familiarity with booking platforms, courier services, and basic supplier management;
• A proactive,
  - do attitude and a
  - solving mindset;
• Comfortable collaborating with remote teams and external vendors;
• Attention to detail and commitment to keeping things running smoothly behind the scenes.

If you're a
- starter who enjoys keeping things organized and helping a team thrive, we'd love to hear from you! If you’re excited about the opportunity to support our team and be an essential part of our success, come and talk to us!