Operations Executive

Operations Executive
Lisboa
Lisboa, Lisboa, Portugal

Operations Executive – TAO (Talent, Admin & Operations)

Location: Lisbon, Portugal (Hybrid)

Envertiz Consultancy is recruiting a passionate and qualified Operations Executive to join a dedicated TAO (Talent, Admin, and Operations) team in Lisbon, Portugal. This hybrid role requires an individual who thrives in a
- paced, dynamic environment, is
- oriented,
- driven, and capable of managing multiple priorities effectively.

• Fluency in English and Portuguese is mandatory, and international experience is highly preferred.
• Immediate Joiner - Candidates must be currently based in Portugal with the right to work locally.

Key Responsibilities

• Manage diaries and calendars for senior management; coordinate daily operations and business activities.
• Organize and support meetings, travel, bookings, and events (both internal and external).
• Act as the primary point of contact for external service providers such as lawyers, banks, auditors, and vendors.
• Support senior leadership in projects, meetings, and
  - making processes.
• Lead recruitment activities including job postings, candidate coordination, employment agreements, onboarding, training, and leave management.
• Maintain employee records, manage HR databases, and assist with internal HR analysis.
• Coordinate team meetings, company events, and employee engagement activities.
• Oversee office operations, including document management, office logistics, and subscriptions.
• Support visa, insurance, and employee mobility processes.
• Collaborate with internal teams to implement new technologies and process improvements that drive operational efficiency.
• Liaise with partners, stakeholders, and vendors on contracts, proposals, and ongoing partnerships.
• Ensure a collaborative, productive, and
  - organized office environment.

Required Skills & Experience

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Minimum 1 year of experience in operations, administration, or project management—preferably within an international organization.
• Strong proficiency in Microsoft Office (Word, Excel, Power
  Point).
• Analytical, organized, and
  - driven, with exceptional attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work collaboratively in a multicultural environment and manage multiple priorities efficiently.
• Adaptable, calm under pressure, and flexible to shifting business needs.