Payable Team Member - Accounts Payable Paço de Arcos

Payable Team Member - Accounts Payable
Lisboa
Paço de Arcos, Lisboa, Portugal

Location: Paço de Arcos, Portugal

In
- changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security, and space, our architects design innovative solutions that make our tomorrow's possible.

Thales Portugal is a Competence Centre of the Thales Group, with around 220 specialized human resources. It has a strong capability to design, develop, and deploy systems and services efficiently in the Defence, Security (Critical Information Systems, Critical Infrastructure, and Banking), and Transportation markets.

We are recruiting for a role within our recently established Thales Business Support Services (TBSS) based in Lisbon. The opportunity for a P2P Invoices & Expenses Team Member is a result of continued growth for TBSS. This role will provide services in our Procurement to Pay: supplier invoice processing and staff expenses processing team.

This position offers an individual the opportunity to develop and enhance existing skills while learning new skills within a shared services environment.

TBSS acts as a shared service centre for several Thales countries, handling key tasks related to finance, reconciliation, procurement, and supply chain. This position will ensure that suppliers, staff, and others are paid on time and correctly. You will have regular interactions with the P2P Manager, Procurement, Finance, and our suppliers across multiple countries.

Key Responsibilities

The purchase to pay process includes several administrative tasks:

1. Record and update the suppliers' master database
2. Record and update bank details in the supplier master data
3. Create purchase orders
4. Follow up on goods receipt
5. Receive and process invoices
6. Perform 3-way matching to verify goods, amounts, and quality
7. Follow up on invoice approval
8. Process T&E reports and audit reports
9. Manage all approved payment activities
10. Reconcile supplier statements and identify transactional issues early
11. Process urgent payments
12. Release invoice payments
13. Handle manual payments

Skills & Experience

• Sense of service
• Strong interpersonal and relationship management skills, capable of working with different cultures
• Organizational and communication skills
• Ability to work in a multicultural environment
• Knowledge of English (support available to improve language skills)
• Preferred (but not mandatory): working knowledge of French, Spanish, Italian, German, Greek, Danish, Dutch, Norwegian, Polish, or Romanian

At Thales, we provide CAREERS, not just jobs. With 80, 000 employees in 68 countries, our mobility policy enables many employees to develop their careers at home and abroad, in their current fields or new ones. We believe embracing flexibility is a smarter way of working. Great journeys start here, apply now!

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