Payroll Manager (Remote in Portugal) Lisboa

About The Role

We are a
- growing company scaling our operations in Portugal and seeking an experienced Payroll Manager to take ownership of our payroll function. This is a hands‑on and strategic role responsible for ensuring the accuracy, compliance, and timely delivery of payroll while supporting our continued growth.

You will manage our payroll operations for Portugal and act as the key liaison between Finance, HR, and our external payroll support provider. This role offers flexibility – perfect for someone who thrives in a growing business.

This is a full‑time role, but we are also open to discussing a part‑time or flexible schedule for the right candidate. Due to the demands of the role, we expect the team members to work a minimum of 30 hours per week.

This is a permanent work‑from‑home position based in Portugal.

What you’ll be doing

• Oversee end‑to‑end payroll operations for employees in Portugal, ensuring accurate and timely processing in line with local legislation and company policies.
• Supervise and mentor the Payroll team, reviewing their work, providing guidance, and ensuring high standards of accuracy and compliance.
• Liaise with external payroll providers and ensure payroll data is correctly prepared, validated, and submitted.
• Ensure compliance with all statutory requirements, including social security, income tax, absence certificates and other local labour laws.
• Manage payroll reconciliations and reporting for Finance, working closely with the CFO to provide insights into payroll‑related costs and variances.
• Support audits and internal controls, maintaining up‑to‑date documentation and process improvements.
• Partner and advise in conjunction with HR on compensation, benefits, and employee lifecycle changes (e. g. , onboarding, terminations, promotions).
• Drive continuous process improvement by identifying and implementing efficiencies in payroll processes and systems.
• Stay up to date with changes in payroll legislation and communicate their implications to Finance and HR leadership.

Your profile

• 5+ years of payroll experience in Portugal, including at least 2 years in a senior or supervisory capacity.
• Strong knowledge of Portuguese payroll legislation, tax, and social security requirements.
• Experience dealing with payroll for 400+ employees in Portugal.
• Great knowledge of employment law in Portugal on matters that impact payroll.
• Experience with dealing with payroll internationally is an advantage but not essential.
• Experience working with external payroll providers and managing vendor relationships.
• Strong understanding of HR and Finance processes, especially in a scaling or international company environment.
• Fluent in English (written and verbal) – essential.
• Experience working in payroll for a Business Process Outsourcer is an advantage.
• High level of accuracy, integrity, and attention to detail.
• Strong Excel and reporting skills; experience with payroll or HRIS systems is an advantage.
• Proven ability to work independently and manage multiple priorities in a dynamic environment.

Why us?

• Fully remote work based in Portugal
• Health Insurance and Flexible Benefits
• Equipment provided
• Home office allowance
• Opportunity to shape and professionalize the payroll function during a period of growth.

Otonomee is an award‑winning Customer Management Outsourcing business that delivers scalable, tech‑driven, people‑focused solutions. Leveraging our remote‑first operating model, we optimize customer interactions, reduce costs, and increase efficiency. Our focus on remote work, automation, and data‑driven insights makes us a next‑generation partner for leading brands and scaling companies.

Founded in 2020 by Aidan and Hilary O’Shea, to disrupt the traditional “big city, big building” BPO model – Otonomee presents a nimble, bespoke service, that is not constrained by contact centre capacity. We offer a fast, flexible, service that can ramp up anywhere, in response to market needs and can rapidly respond to seasonal or product‑driven demands.

Otonomee is better for People, Partners and the Planet – it’s a B Corp since Sept 2023 and was recently selected as an EY Entrepreneur of the Year finalist. In 4 years, Otonomee has grown to over 450 employees (23 nationalities) in Europe, USA & Asia.

Our clients are leading Irish and major US Tech & E‑Commerce customers, with complex global market needs, who value premium support for customers and clients.

We encourage equality, diversity, and inclusion in the workplace, promoting dignity and respect for all. We welcome your unique talents and contributions, our inclusive culture inspires us to be curious, be bold and speak openly. We strive for an inclusive culture where we all can feel respected, valued, and connected – Together we grow