People Ops Porto

People Ops
Porto
Porto, Porto, Portugal

ABOUT
- charging:

i-charging is a technology company focusing on electric vehicle charging infrastructure. We have an
- house development offer, based on a deep knowledge of the sector, both on technology and market.

We develop innovative hardware and software solutions that optimize our customer’s operations, smooth user experience and electric grid utilization.

We want to be a global reference in the
- mobility sector, providing a distinctive offer and generating value for the community.

POSITION SUMMARY:

This role will have as its main responsibility to ensure the administrative component of human resources.

DUTIES & RESPONSIBILITIES:

• Maintain and update employee records in the HRIS, including contracts, personal data, absences, and holidays.
• Handle contractual processes such as drafting contracts, amendments, renewals, and legal communications.
• Manage IEFP internship procedures, including application
  - up, documentation preparation, and HRIS updates.
• Coordinate onboarding and offboarding processes, covering
  - boarding, onboarding logistics, and exit procedures.
• Manage employee absences, holidays, medical leaves, and parental leaves.
• Liaise with accounting and payroll teams to share salary and administrative data.
• Review the monthly payroll files and make sure all supporting documentation is available for checking.
• Prepare and check recalculated payrolls and ensure the information is sent to the Finance department for reconciliation.
• Monitor and ensure compliance with legal deadlines such as contract renewals and mandatory notifications.
• Provide logistical support for training activities, including scheduling, invitations, and attendance tracking.
• Maintain and archive training records in the HRIS and support the collection of training needs.
• Assist with recording both internal and external training sessions.
• Support data migration processes related to HRIS updates.
• Help with internal surveys and organizational climate reporting.

INTERACTIONS & INTERFACES:

• Internally will interact with all the departments,
• Externally will interact with several entities,

SKILLS & COMPETENCIES:

• Degree in human resources, management, accounting, or other related fields;
• Minimum 5 years of experience in administrative HR roles;
• Solid understanding of HRIS platforms (Factorial knowledge is a plus);
• Strong organizational skills, attention to detail, and ability to manage multiple priorities;
• Good knowledge of Portuguese labor law and HR administrative procedures is a plus;
• Proactive mindset and strong team spirit;
• Verbal and written communication skills in English (minimum B1 level);
• High level of discretion and confidentiality in handling sensitive information;
• Strong interpersonal skills and ability to work collaboratively across departments.

A FINAL NOTE:

You do not need to match every listed expectation to apply for this position. Here at
- charging, we know that diverse perspectives foster innovation, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.

“Privacy Policy

i-charging is the entity responsible for the collection and processing of the Applicants' Personal Data, and in this context, decides which data is collected, the means of processing and the purposes for which the data is processed.

Contact details of the body responsible: Av. Marechal Gomes da Costa, nº 50, 4150-354 Porto; recrutamento@i-charging. pt

The personal data is processed for the purposes of selecting and recruiting the Candidate, and if selected, integrating
- charging within the framework of an employment contract/internship relationship.

The basis of the lawfulness for the collection and processing of personal data, taking into account the indicated purposes, relates to the need to process the personal data of the Candidate for the execution of
- contractual diligences.

The processing of personal data related to the applicant's disability is based on the need to comply with obligations arising from labor and social protection legislation.

The processing of personal data not requested but provided by the Candidate is based on the Candidate's consent, and the Candidate may withdraw consent in writing in a request addressed to the Data Protection Officer or the Data Controller.

The data may be transmitted to a subcontractor for the recruitment process.

The Candidate's personal data will be kept for a period of 5 year’s starting from the date of submission of the application, if after completion of the recruitment and selection the Candidate is not selected. The Candidate not selected authorizes
- charging to use his/her data for such period for subsequent similar recruitment processes.

The Candidate may: (i) confirm and request a copy of the personal data (right of access); (ii) request the correction or updating of the personal data where they are inaccurate, outdated or incomplete (right of rectification); limit the processing of the data (right to limitation of processing); request their erasure (right to erasure); receive the personal data concerning him/her in a format which allows ordinary use and automatic reading and the right to transmit such data to another controller (right to data portability); right to lodge a complaint with a supervisory authority if he/she considers that the processing of the personal data infringes applicable law (right to lodge a complaint with a supervisory authority).

To exercise his/her rights and in matters relating to the processing of personal data, the Candidate may contact the Data Protection Officer by sending a communication to the
- mail recrutamento@i-charging. pt or via the postal address of the Controller. The Candidate may also exercise his or her rights with the National Data Protection Board at www.cnpd. pt”.