Personal Assistant and Office manager Porto Office

Personal Assistant and Office manager Porto Office
Lisboa
Porto Salvo, Lisboa, Portugal

Personal Assistant to CEO & Office Manager – Real
EZ & Uniqon (Porto)

Location: Porto, Portugal (On-site)

Employment Type: Full-time | High-availability role

About the Role

Real
EZ and Uniqon are two closely connected companies operating as part of a growing real estate group in Portugal, active in property management, development, and investment projects.

We are seeking a highly capable,
- oriented, and trustworthy Personal Assistant to the CEO & Office Manager to support the CEO across both companies and to serve as a key operational and administrative anchor for the group.

This is a
- on,
- responsibility role combining executive assistance, project tracking, financial administration, and office management. The role requires full availability, strong ownership, and the ability to manage multiple priorities in a
- paced real estate environment.

Key Responsibilities
Executive & Operational Support

- Provide daily, direct support to the CEO across Real
EZ and Uniqon, including calendar management, task prioritization,
- ups, and execution tracking.

- Act as a central coordination point between the CEO, internal teams, partners, and external stakeholders.

- Prepare management reports, summaries, presentations, and internal documentation.

- Ensure implementation and
- through of management decisions across both companies.

Project Monitoring & Reporting

- Track real estate projects across different stages (planning, licensing, construction, sales, and operations).

- Maintain
-
- date project timelines, dashboards, and status reports.

- Collect, organize, and consolidate data from internal teams and external service providers.

- Support administrative and regulatory documentation related to projects.

Financial Administration & Accounting Coordination

- Manage ongoing financial administration for both companies, including invoices, payments, expense tracking, and basic
- flow monitoring.

- Work closely with the local accountant (CPA) on bookkeeping, reporting, and compliance.

- Coordinate with banks, legal advisors, notaries, and other professional service providers.

- Support preparation of financial and management reports.

Office & Vendor Management

- Oversee
-
- day operations of the Porto office serving both Real
EZ and Uniqon.

- Manage relationships with suppliers, service providers, and contractors.

- Handle procurement, contracts, and office logistics.

- Support onboarding and coordination of team members and external collaborators.

Requirements

- Proven experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role — preferably in real estate, finance, or professional services.

- Full professional fluency in both English and Portuguese – mandatory.

- Strong organizational, analytical, and
- up skills.

- High level of discretion, reliability, and confidentiality.

- Ability to manage multiple projects simultaneously and work under pressure.

- Strong proficiency with Microsoft Office / Google Workspace; financial or reporting tools are an advantage.

- Full availability and high responsiveness required.