Personal Assistant (M/F/D) Vila Nova de Gaia

About the role

As a Personal Assistant, you will provide comprehensive support across both professional and personal matters, ensuring the smooth running of the executive’s business and private life. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs while handling a wide range of tasks—from managing diaries and business communication to coordinating household, travel, and lifestyle arrangements.

Key Responsibilities

• Manage CEO calendar, appointments, meetings, and travel (domestic & international).
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and meeting materials.
• Coordinate with business partners, staff, and external stakeholders.
• Track key deadlines, follow up on commitments, and ensure the executive is
  - prepared.
• Manage personal diary, family events, and special occasions.
• Organize travel itineraries for both business and personal trips.
• Oversee personal errands such as shopping, reservations, pet care and household arrangements.
• Coordinate with service providers (household staff, contractors, suppliers, etc. ).
• Assist with financial administration: expense tracking, bill payments, reimbursements.
• Support event planning (dinners, holidays, family gatherings).
• Ensure sensitive personal information is handled with absolute confidentiality.

What We’re Looking For

• Proven experience as a Personal Assistant, Executive Assistant, or Lifestyle Manager.
• Excellent multitasking, organizational, and
  - management skills.
• Strong written and verbal communication.
• Tech-savvy: proficient with MS Office, Google Workspace, and scheduling tools.
• Ability to adapt quickly and remain calm under pressure.
• Trustworthy, discreet, and proactive.
• Valid driver’s license and flexibility to travel (optional, depending on role).
• Experience supporting
  - profile individuals or families.
• Ability to work irregular hours when needed.
• Strong interpersonal skills with a polished, professional demeanor.
• A
  - oriented, “can-do” mindset.

Benefits

• Competitive salary based on experience and expertise;
• Annual
  - based bonus;
• Advance
  Care health insurance;
• 24 days of annual leave (including your birthday off);
• Remote working model;
• Travel perks at net rates.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative
• Industries: Technology, Information and Internet

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