Personal Assistant to CEO - 1 - Lisboa

Personal Assistant to CEO - 1
Lisboa
Lisboa, Lisboa, Portugal

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Apt Resources is looking for a highly motivated and organized Personal Assistant to the CEO to support our executive leadership at a leading organization. This role is essential for the smooth operation of executive functions, enabling the CEO to focus on strategic initiatives. The ideal candidate will be proactive,
- oriented, and possess excellent communication skills.

Responsibilities

Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements efficiently.
Act as the first point of contact for internal and external stakeholders.
Prepare, edit, and distribute correspondence, reports, and presentation materials.
Assist in project management by tracking deadlines, deliverables, and progress.
Conduct research and compile data to support business decisions and strategies.
Organize and coordinate meetings, including setting agendas and taking minutes.
Handle confidential information with professionalism and discretion.
Perform general office management tasks, ensuring the office runs smoothly.

Requirements

Proven experience as a personal assistant or executive assistant, preferably in a corporate setting.
Experience in support of
- level C-suite executives
Experience in Consulting and Finance
Exceptional organizational skills with a strong attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Power
Point, Outlook).
Strong written and verbal communication skills.
Ability to prioritize and manage multiple tasks effectively.
Strong
- solving skills and proactive attitude.
Ability to maintain confidentiality and handle sensitive matters.
Good interpersonal skills and the ability to work collaboratively.
Bachelor's degree in Business Administration or a related field preferred.
Experience in managing
- pressure situations and working with senior management.
Flexibility to work outside regular hours when necessary.
Flexible to travel internationally with the CEO.
The position will be based in Portugal