Personal Assistant To The Ceo Lisboa

Personal Assistant To The Ceo
Lisboa
Lisboa, Lisboa, Portugal

About the Role

We're looking for a highly organized, proactive, and resourceful Personal Assistant to support a CEO based in Lisbon.

This role focuses on personal, travel, and lifestyle management — ensuring that all aspects of Matt's daily life, home, and logistics run smoothly and efficiently.

The ideal candidate is Lisbon-based, drives a car, and has a strong local network. You should be experienced in handling travel arrangements, managing homes, coordinating with suppliers, and taking care of details with discretion and good judgment.

Key Responsibilities

Lifestyle & Personal Management

• Handle daily personal logistics, errands, and appointments with precision.

• Oversee house management, including maintenance, deliveries, cleaning schedules, and coordination with contractors or service providers.
  
  - Manage cars and vehicles, including maintenance, insurance, registration, and scheduling.
  
  - Build and maintain a trusted network of local partners and suppliers (e. G. , drivers, chefs, stylists, repair teams, personal trainers, wellness experts).
  
  - Research and coordinate restaurants, experiences, and venues in Lisbon and abroad.

Travel & Calendar Coordination

• Plan and book complex international and local travel (flights, hotels, itineraries, transfers).

• Ensure smooth calendar management, anticipating travel needs and personal commitments.
  
  - Prepare detailed itineraries, confirmations, and schedules for trips and events.
  
  - Manage travel documents, visas, and expense tracking.

Organization & Admin

• Maintain a high level of organization across personal and professional tasks.

• Manage budgets and expense reports related to travel, vehicles, and home.
  
  - Keep digital and physical records organized (contracts, receipts, warranties, etc. ).
  
  - Coordinate with the executive assistant team or operations team when tasks overlap.

Requirements

• Based in Lisbon, with excellent knowledge of the city and local contacts.

• Own car and valid driver's license (required).

• Proven experience as a personal assistant, lifestyle manager, or travel coordinator.

• Exceptional attention to detail, organization, and
  - solving skills.

• Fluent in English and Portuguese (French is a plus).

• Tech-savvy (Google Workspace, Whats
  App, Notion, etc. ).

• Discreet, trustworthy, and emotionally intelligent.

• A proactive mindset — always two steps ahead.

Nice to Have

• Background in hospitality, luxury lifestyle management, or travel planning.

• Strong taste and sense of aesthetics (design, restaurants, hotels, experiences).

• Familiarity with international travel standards and service excellence.

What You'll Get

• A dynamic role supporting a
  - profile entrepreneur with global projects.

• Exposure to luxury travel, lifestyle, and
  - end event coordination.

• Opportunity to work in a creative and inspiring environment.

• Competitive compensation aligned with experience and value.