Portfolio Specialist Lisboa

Portfolio Specialist
Lisboa
Lisboa, Lisboa, Portugal

Lead and mature AUTODOC’s Corporate IT Project Portfolio Management (PPM) function—ensuring that the €3-5 million annual portfolio of 60+ initiatives is selected, prioritised, executed and monitored in a way that delivers measurable business value, supports the Corporate IT strategy, and the wider AUTODOC’s business strategy. The Head of Project Portfolio Management is leading the team of project managers.

Responsibilities

Portfolio Governance & Strategy Alignment

Ensure Corporate IT Portfolio is managed in accordance with Company's PPM framework,
- gates and facilitate governance forums.

Align project selection and prioritisation with Corporate IT strategy, OKRs and enterprise goals.

Provide advisory recommendations on project approval, continuation or termination.

Methodology & Standards

Roll out v1 of the AUTODOC PPM methodology; embed it with project managers, sponsors and stakeholders.

Define and enforce artefact standards (business case, RAID log, status report,
- realisation plan,
- implementation review).

Continuous improvement: drive and facilitate improvements, based on lessons learned. Adjust methodology and ways of working accordingly.

Portfolio execution

Ensure timely delivery of the strategic projects, managed by the PPM team

Change Request Management: ensure critical project parameters, such as scope, budget and schedule are under control, and change request controls are in place

Reporting & Analytics

Publish monthly portfolio progress reports and dashboards, highlighting financials, schedule, risk and benefits realisation.

Track Corporate IT KPIs and produce quarterly
- execution reports (QPRs).

Benefits Management & Financial Control

Partner with Finance to quantify, track and validate project benefits; establish
- implementation evaluation procedures.

Monitor €3-5 million capex/opex envelope and forecast variance.

People Leadership & Community Enablement

Directly manage a PMO team of six (project managers, coordinator, portfolio manager).

Foster a wider community of practice for ~20 distributed project leads, providing coaching, templates and quality assurance.

Tooling & Continuous Improvement

Evaluate and recommend
-
- purpose PPM tooling once methodology adoption is at scale.

Drive continuous improvement of delivery practices (waterfall for projects, agile for product backlogs).

Stakeholder Engagement

Serve as trusted advisor to the VP Corporate IT, project sponsors and C-level stakeholders across Finance, Supply Chain, and Product on the matters related to Projects Portfolio Planning and Execution.

Facilitate
- committee and
- level decision making with clear,
- driven insights.

Requirements

10+ years in project, programme and/or portfolio management, with at least 3 years leading a PMO/PPM function.

Demonstrated success managing mixed portfolios (technology, business operations) of €3 million+ and 50+ initiatives.

Background in
- commerce—ideally automotive—or
- volume B2C/B2B digital businesses.

Hands-on experience introducing or maturing PPM methodologies, benefits management and executive reporting in distributed, multilingual environments.

Track record of coaching project managers and influencing senior stakeholders without direct decision rights.

Portfolio credential (Pf
MP) or Agile/SAFe certification

Familiarity with SAP, WMS or
- scale ERP
- outs

Bachelor’s degree in Business, Engineering, Computer Science or related field

PMP or PRINCE2 Practitioner certification

Fluency in English (company working language)

Advanced knowledge of portfolio & project management best practice

Strong leadership and engagement skills, with the ability to influence others and help them to work together towards a shared objective

Excellent organizational skills with the ability to manage multiple priorities

What do we offer:

Competitive salaries based on your professional experience

Annual vacation of 25 working days and 1 additional day off on your birthday

Meals Allowance

Healthcare Insurance

Mental Wellbeing Program- providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and
- related issues.

AUTODOC Corporate Discount

Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our
- learning platform) and coaching

Free English and German language classes

Referral Program with attractive incentives

Flexible working hours and hybrid work

Fast growing international company with stable employment