Project Admin Assistant (12h00 - 21h00) Faro

Project Admin Assistant (12h00 - 21h00)
Faro
Faro, Faro District, Portugal

OVERVIEW

Assist with administrative duties and support other Project Assistants;

oversee tasks delegatedby Project Coordinators/Project Managers. Individuals in this role are either more inclined to stick to a Project Assistant-oriented career path (working to become a Senior Project Assistant, for instance) or work towards alternative career paths.

DESCRIPTION

• Collecting relevant data and organizing folders, files and documents for specific departments
• Scanning hard copies on to the network
• Monitoring distribution lists and addressing any project discrepancies
• Managing jobs and
  - intake responsibilities
• Dealing with different company platforms, organizing urgent emails and escalating issues
• Generating and accessing reports using different dashboards and platforms
• Filling out daily trackers required by teams/departments
• Assisting production teams in project billing, sending files to formatters, logging ticket entries and generating Purchase Orders
• Preparing files for quotes
• Preparing certificates for teams/departments
• Organizing team events and/or different team/department activities
• Performing other special projects or duties when required
• Completing all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor

REQUIRED SKILLS, EXPERIENCE AND QUALIFICATIONS

• Excellent verbal and written communication skills in English
• Outstanding organizational skills
• Great attention to detail
• Ability to effectively multitask in order to simultaneously execute multiple responsibilities
• Ability to maintain professionalism in all situations, especially under tight deadlines
• Ability to effectively solve problems
• Good computer skills, including Microsoft Office

DESIRED SKILLS AND EXPERIENCE

• Fluency in a foreign language

About Us:

For more than 30 years, Trans
Perfect has provided comprehensive language and technology solutions to help our clients communicate and conduct business more effectively in a global marketplace. Trans
Perfect provides a full array of language and business support services, including translation, interpretation, multicultural marketing, website globalization, subtitling, voiceovers, staffing services,
- learning and training, and legal support services. Trans
Perfect also offers a suite of
- generation technologies that significantly reduce costs and improve consistency throughout the translation process, making Trans
Perfect the vendor of choice for the world's leading multinationals. With annual revenues of over $1. 1 billion, Trans
Perfect is the world's largest provider of language services and technology solutions. From offices in more than 110 cities on six continents, Trans
Perfect offers a full range of services in 170+ languages to clients worldwide. With an unparalleled commitment to quality and client service, Trans
Perfect is fully ISO 9001 and ISO 17100 certified. Trans
Perfect has global headquarters in New York, with regional headquarters in London and Hong Kong.

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