Property Listings & Operations Assistant Porto

Property Listings & Operations Assistant
Porto
Porto, Porto District, Portugal

HOST WISE is a
- changing property management company in Portugal, driven by a passion for revolutionising the vacation rental and real estate investment sectors. We connect property owners, real estate investors, tourists, and digital nomads from all corners of the world.

A
- fast growth startup, we closed 2024 with promising numbers: managing over 400 properties (apartments, houses, and hostels), €10M+ in annual revenue, 50 talented people, and successfully spinning off Invest Wise and Travel Wise.

ROLE OVERVIEW:

We are seeking a proactive,
- savvy and
- oriented Property Listings & Operations Assistant to support our
- growing operations. This individual will work closely with various teams (Sales, Revenue, Marketing, Finance) to support the
-
- day activities that keep our listings running smoothly across short, medium and
- term platforms.

You will play a key role in listing creation, platform integrations, financial reconciliations and administrative support. As some processes are repetitive and involve large volumes of data, it is essential that you are AI-friendly, enthusiastic about automation, and confident in working with tools and systems.

YOUR RESPONSIBILITIES:

• Contribute to documenting internal processes and identifying steps that can be automated or improved using AI tools;
• Assist in the creation and publishing of new listings on Airbnb and other vacation rental platforms;
• Support the team with listing setup for medium and
  - term rental platforms;
• Help integrate new sales and distribution platforms, supporting content upload, connection tests, and system updates;
• Control, register and review reservations in our administrative software.
• Assist the People & Talent department in creating and publishing job postings;
• Collaborate with the finance team to collect and organize invoices from multiple systems and suppliers;
• Provide support in bank reconciliation and basic accounting document preparation;
• Maintain accurate internal records across platforms and help ensure operational excellence.

If you are AI friendly, organized, curious and reliable team player who thrives in a startup environment and wants to support one of Portugal’s most ambitious real estate & hospitality companies, we would love to hear from you.

WHAT WE'RE LOOKING FOR:

• Willingness to learn and use AI tools to optimize repetitive tasks;
• Self-motivated person who drives the department forward and loves to give that extra mile;

• Previous experience in an administrative, operations or platform support role;
• Exceptional attention to detail and organization skills;
• Comfort with digital tools, spreadsheets and platform interfaces;
• Basic knowledge of Airbnb and property listing processes is a plus;
• Strong communication skills and ability to work
  - functionally;
• Fluent in Portuguese and English (written and spoken).

WHAT YOU'LL GET IN RETURN:

• A competitive salary and benefits.
• Accelerated career growth (both in salary and responsibility).
• Remote-friendly policy and flexible hours.
• Regular team events where we celebrate our success which isour people.
• Work-life balance incentives.
• State-of-the-art office space (Downtown Porto with a lovely terrace) and conditions.
• A place where you can get things done. No unnecessary meetings or admin work.