Real Estate Administrative Specialist (Legal) Lisbon Lisboa

Real Estate Administrative Specialist (Legal) Lisbon
Lisboa
Lisboa, Lisboa, Portugal

We are seeking individuals who think differently from the traditional law firm mindset!

Are you someone who thinks outside the box but feels limited by conventional law firms? Do you want to work in a
- growing, disruptive startup environment?

Then, continue reading. This is your opportunity.

At Lexidy, we work with passion and purpose! We assist expats and entrepreneurs in doing business and investing in Europe, providing comprehensive support for key milestones in their lives.

We are a Legal Tech Boutique that aims to simplify our clients’ lives. We are innovative, digitally focused, and dynamic.

Location: Lisbon office - Portugal

The Team

You will be part of the Real Estate Department, reporting to the Head of Real Estate Portugal, and supporting other areas of Lexidy. Your responsibilities will include handling international mobility cases and Golden Visas, working within a multifaceted team capable of addressing various questions.

Mission

Support the legal team in optimizing Real Estate processes and enhancing client experiences through innovative technology and dedicated assistance. Promote collaboration, efficiency, and contribute to a positive team environment focused on continuous improvement and client care.

Tasks

• Document preparation and review (Po
  As, NIF, bank processes)
• Client onboarding, including KYC procedures
• Communication with banks, investment funds, and authorities to follow up on client files
• Case monitoring and updating internal systems like Hubspot, Notion, and Parallel
• General administrative support
• Drafting and editing legal documents using advanced tech tools
• Engaging with clients via tech tools for updates
• Implementing automated triggers for client updates
• Assisting clients with bureaucratic challenges
• Supporting attorneys with legal research
• Maintaining legal archives
• Managing correspondence and expense requests
• Performing general office tasks
• Upholding confidentiality and ethical standards

What’s in it for you?

• An open, collaborative culture with enthusiastic lawyers
• Informal, entrepreneurial, flexible working environment
• Free coffee, drinks, and healthy snacks
• Biannual career development plans
• Access to coaching and learning platforms
• Flexible and remote working options
• Opportunities within our offices across Europe
• Autonomy and accountability in your work
• Growth opportunities locally and globally
• Diverse and dynamic work environment

You have:

• Previous experience in legal administration is a plus
• Collaborative, flexible, positive attitude
• Passion, energy, and commitment
• Fluency in English (C1/C2); additional languages are a plus
• Curiosity about digital tools and automation
• Strong communication skills and knowledge sharing
• Client-centric approach and
  - solving mindset
• Motivation and initiative to take on new challenges

And it would be awesome if you also have:

• An entrepreneurial mindset
• Experience in a
  - growth startup
• Familiarity with digital tools like Hubspot
• Project management skills

We foster a professional and personal growth environment. We value innovation, encourage suggestions, and believe a friendly, fun workplace enhances client satisfaction. At Lexidy, diversity and inclusion are core principles. We welcome applicants of all backgrounds and abilities.

Join an exciting challenge! Apply now.