Real Estate Administrative Specialist (Legal) Lisbon Lisboa

Real Estate Administrative Specialist (Legal) Lisbon
Lisboa
Lisboa, Lisboa, Portugal

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Client:

Lexidy

Location:

Lisbon, Portugal

Job Category:

Other

-

EU work permit required:

Yes

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Job Reference:

01ae520216f8

Job Views:

4

Posted:

18. 05. 2025

Expiry Date:

02. 07. 2025

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Job Description:

We are looking for outliers, wired differently from the traditional law firm mindset!

Are you the type of employee who thinks outside the box but feels confined in conventional law firms?

Do you want to work in a
- growing, disruptive, startup mindset environment? Then, continue reading.

This is your opportunity.

At Lexidy, we work with passion and purpose!

We help expats and entrepreneurs do business and make investments in Europe.

We serve them by providing 360-degree assistance for the most important milestones in their lives.

We are a Legal Tech Boutique that’s wired differently to simplify our customers’ lives.

We are sharp, digitally focused and dynamic.

• Location: Lisbon office - Portugal
• The Team: You will be part of the Real Estate Department, reporting to the Head of Real Estate Portugal and also giving support to other areas of Lexidy. You are going to deal with all international
  - related cases and Golden Visas.

As a multifaceted team, our experts can respond to multiple types of questions.

• Mission: Support the legal team in optimising Legal Real Estate processes and enhancing client experiences through innovative technology and dedicated assistance.
• Foster collaboration and efficiency while actively contributing to a positive team environment focused on continuous improvement and client care.

Tasks:

• Document preparation and review (including Po
  As, NIF and bank account processes);
• Client onboarding procedures, including KYC;
• Communication with banks, investment funds, and public authorities, particularly AIMA and tax offices, to follow up on client files (later, eventually, communication with clients for certain parts of the process);
• Case monitoring and internal systems updating, including Hubspot, Notion and Parallel;
• General (physical) administrative support;
• Draft and edit legal documents and forms using advanced technology tools to enhance efficiency and accuracy;
• Engage with clients to provide updates on documentation and processes via tech tools;
• Implement automated triggers in tech tools to ensure clients receive timely status updates;
• Assist clients in resolving bureaucratic challenges and navigating complex processes;
• Support attorneys in conducting thorough legal research to facilitate case preparation and strategy;
• Organise and maintain legal archives and records;
• Manage correspondence with the post office and prepare expense reimbursement requests;
• Perform general administrative tasks to ensure smooth office operations;
• Maintain strict confidentiality and uphold ethical standards in handling sensitive client information, adhering to professional codes of conduct.

What's in it for you?

• An
  - minded and collaborative organizational culture of enthusiastic lawyers
• Informal, entrepreneurial and flexible atmosphere in our offices
• Free coffee, drinks and healthy snacks
• A Career Development Plan takes place every six months and is focused solely on you
• A network of coaches and mentors to boost your skills and personal development
• Access to learning and development platforms
• Flexible working with remote options
• Corporate Erasmus opportunities within our offices around Europe
• Accountability is one of our favourite words.
• We strive for autonomous and independent ways of working
• Growth opportunities, both locally and globally
• Diversity: no day is the same and there is never a dull moment

You have:

• Previous experience in an administrative legal role is a plus
• A collaborative, flexible, and positive
  - do attitude - always willing to learn and help steer the team to work well together.

Let’s get the job done!

Passion, energy, and commitment

Fluent in English (C1/C2). Other languages are definitely a plus!

Excited about and curious about digital tools, process automation and innovation

A natural tendency to share knowledge with your colleagues.

You will communicate ideas clearly and ensure everyone understands

A
- centric approach.

You are a true partner and someone who genuinely cares about the people you help.

You go out of your way to give them what they need to serve the business

You enjoy solving problems.

You love taking on complex challenges and finding creative solutions

You are motivated and driven.

Voluntarily participate in new challenges without waiting to be asked

And this would be awesome: Entrepreneurial mindset: Lexidy is expanding.

We need your business ideas to continue to cross borders

Experience in a
- growth stage startup

Experience with digital tools such as Hubspot

Project management skills, including planning, prioritising work and meeting deadlines

We look after our employees by creating a professional and personal development space.

All employees are encouraged to be free thinkers and suggest solutions that could benefit the company.

We believe that a warm and friendly work environment helps to promote a general sense of peace of mind, which is essential to our clients' satisfaction.

Lastly, at Lexidy, ties are banned, and it is mandatory to have fun!

At Lexidy, inclusion and diversity are essential.

We encourage people from all ethnic groups, genders, sexualities, ages, and abilities to apply.

We want to hear from you!

Join an exciting challenge!

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