Real Estate Administrative Specialist Lisboa

Real Estate Administrative Specialist
Lisboa
Lisboa, Lisboa, Portugal

We are looking for outliers, wired differently from the traditional law firm mindset!

Are you the type of employee who thinks outside the box but feels confined in conventional law firms? Do you want to work in a
- growing, disruptive, startup mindset environment

?

Then, continue reading. This is your opportunit

y.

At Lexidy, we work with passion and purpose! We help expats and entrepreneurs do business and make investments in Europe. We serve them by providing 360-degree assistance for the most important milestones in their liv

es.

We are a Legal Tech Boutique that’s wired differently to simplify our customers’ lives. We are sharp, digitally focused and dyna

mic.

Location: Lisbon office - Por

tugal

Th

e Team

You will be part of the Real Estate Department, reporting to the Head of Real Estate Portugal and also giving support to other areas of Lexidy. You are going to deal with all international
- related cases and Golden Visas. As a multifaceted team, our experts can respond to multiple types of que

stions.

?

? Mission

Support the legal team in optimising Legal Real Estate processes and enhancing client experiences through innovative technology and dedicated assistance. Foster collaboration and efficiency while actively contributing to a positive team environment focused on continuous improvement and cli

ent car

• e.
  
  Tasks
  
  Document preparation and review (including Po
  As, NIF and bank account
• processes);Client onboarding procedures, inc
• luding KYC;Communication with banks, investment funds, and public authorities, particularly AIMA and tax offices, to follow up on client files (later, eventually, communication with clients for certain parts of t
• he process)Case monitoring and internal systems updating, including Hubspot, Notion an
• d Parallel;General (physical) administrat
• ive support
  Draft and edit legal documents and forms using advanced technology tools to enhance efficiency a
• nd accuracy
  Engage with clients to provide updates on documentation and processes via
• tech tools
  Implement automated triggers in tech tools to ensure clients receive timely sta
• tus updates
  Assist clients in resolving bureaucratic challenges and navigating comple
• x processes
  Support attorneys in conducting thorough legal research to facilitate case preparation a
• nd strategy
  Organise and maintain legal archives
• and records
  Manage correspondence with the post office and prepare expense reimburseme
• nt requests
  Perform general administrative tasks to ensure smooth office
• operations
  Maintain strict confidentiality and uphold ethical standards in handling sensitive client information, adhering to professional codes

of conduct
What's in

• it for you?
  
  An
  - minded and collaborative organizational culture of enthusia
• stic lawyers
  Informal, entrepreneurial and flexible atmosphere in
• our offices
  Free coffee, drinks and he
• althy snacks
  A Career Development Plan takes place every six months and is focused s
• olely on you
  A network of coaches and mentors to boost your skills and personal
• development
  Access to learning and developme
• nt platforms
  Flexible working with re
• mote options
  Corporate Erasmus opportunities within our offices a
• round Europe
  Accountability is one of our favourite words. We strive for autonomous and independent way
• s of working
  Growth opportunities, both locally
• and globally
  Diversity: no day is the same and there is never a

dull momen

• t
  You have:
  
  Previous experience in an administrative legal r
• ole is a plus
  A collaborative, flexible, and positive
  - do attitude - always willing to learn and help steer the team to work well together. Let’s get
• the job done!Passion, energy, a
• nd commitment
  Fluent in English (C1/C2). Other languages are defin
• itely a plus!Excited about and curious about digital tools, process automation a
• nd innovation
  A natural tendency to share knowledge with your colleagues. You will communicate ideas clearly and ensure everyon
• e understands
  A
  - centric approach. You are a true partner and someone who genuinely cares about the people you help. You go out of your way to give them what they need to serve
• the business
  You enjoy solving problems. You love taking on complex challenges and finding creat
• ive solutions
  You are motivated and driven. Voluntarily participate in new challenges without waitin

g to be asked
And this woul

• d be awesome:
  
  Entrepreneurial mindset: Lexidy is expanding. We need your business ideas to continue to
• cross borders
  Experience in a
  - growth
• stage startup
  Experience with digital tools s
• uch as Hubspot
  Project management skills, including planning, prioritising work and mee

ting deadlines
We look after our employees by creating a professional and personal development space. All employees are encouraged to be free thinkers and suggest solutions that could benefit the company. We believe that a warm and friendly work environment helps to promote a general sense of peace of mind, which is essential to our clients' satisfaction. Lastly, at Lexidy, ties are banned, and it is mandator

y to have fun!

At Lexidy, inclusion and diversity are essential. We encourage people from all ethnic groups, genders, sexualities, ages, and abilities to apply. We want to

hear from you!

Join an exciting challenge!