Retail Assistant

Retail Assistant

Do you want to join a dynamic, international team where you can grow, contribute, and make an impact? We’re looking for an Assistant to support our Retail Agency team and be part of our wider office admin group. If you enjoy a versatile role, thrive in fast‑paced environments, and are eager to learn and streamline processes, this could be the perfect next step in your career.

Key Responsibilities

• Admin support to the retail agency team and the wider admin team in the office
• Minor accounting duties such as invoicing through an internal system and payment follow‑up
• Help in updating data in tools such as CRM Salesforce / Engage and digital archive
• Making arrangements for internal meetings
• Managing team’s calendar including scheduling, organizing meetings, and sending reminders
• Submit team’s expenses and maintain holiday accruals
• Business support: format and review proposals, teasers, presentations, and other specific reports and update team CVs
• Support Money Laundering Prevention checks and participate in internal and external audits
• Debt management
• Optimizing marketing tools related to the department

Knowledge & Experience

• Fluent in written and spoken English / Native Portuguese
• Proficient use of MS Office tools (especially Power
  Point and Excel)
• Some previous experience in similar functions will be a plus

Skills & Personal Qualities

• Reporting skills
• Organized, keen to learn, and pro‑active
• Team player with the ability to work autonomously
• Sense of humour
• Ability to organize daily workload by priorities
• Ability to meet deadlines in a fast‑paced, quickly changing environment
• A proactive approach to problem‑solving

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Sales and Business Development