Senior Assistant Global Operations Lisboa

Senior Assistant Global Operations
Lisboa
Lisboa, Lisboa, Portugal

Job Description: At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances particularly in reproductive and women’s health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world. Every person at Ferring works together to change lives and help people build families. Our corporate teams offer empowering, innovative, challenging and rewarding careers – we are motivated to make a difference. To reach our full potential we collaborate, and respect and value diverse contributions so that we can grow as an organisation and as professionals. Together we can influence the world around us to make life and work better. Ferring+You Support a Senior Vice President by providing administrative and operational support that enhances efficiency for the organization. This position serves as a vital link between the SVP and various stakeholders, facilitating communication and administration. The role is multifaceted and involves various key responsibilities. Your day at Ferring

• Administrative Support: Provide
  - level administrative support, including managing schedules, organizing meetings, submit expenses and handling correspondence
• Communication Management: Act as a point of contact between the vice president and internal/external stakeholders, ensuring effective communication and information flow
• Meeting Coordination: Plan, coordinate, and organize meetings, including preparing agendas, taking minutes, and following up on action items
• Project management: Assist in the planning and execution of small projects, ensuring timelines and objectives are met, and providing updates to the vice president. To make the
  - up of the budget and on other
  - relevant initiatives
• Data Management: Compile, organize and archive data, reports, and presentations for the vice president, ensuring that information is accurate and accessible. Manage meeting minutes and transform notes into professional presentations
• Travel Arrangements: Coordinate travel logistics, including flights, accommodations, and itineraries for the vice president's business trips
• Stakeholder Engagement: Liaise with other departments, teams, and external partners to facilitate collaboration and support the vice president's initiatives
• Event Planning: Organize and coordinate events, workshops, or conferences attended by the vice president, ensuring all logistics are handled smoothly

• 5-10 years’ experience in a comparable position
• College degree or above
• English fluent, excellent communication skills
• Trustworthy personality who can handle sensitive and confidential information with discretion and maintain confidentiality in all communications and documents
• Good communication and interpersonal skills
• Able to act as Project Manager and team player, taking initiative
• To show full discretion, trustworthy, dedication, loyalty and flexibility
• Must be a strong believer in service and support to superior and his/her team(s)
• Ability to work effectively cross culturally and cross functionally

• Get inspired from our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love
• Our inclusive support package – “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role
• Parental leave for both birthing and
  - birthing parents
• Extended support on family building journey