Senior Assistant Global Operations Lisboa

Senior Assistant Global Operations
Lisboa
Lisboa, Lisboa, Portugal

Job Description: At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances particularly in reproductive and women’s health, gastroenterology, and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world. Every person at Ferring works together to change lives and help people build families. Our corporate teams offer empowering, innovative, challenging, and rewarding careers – we are motivated to make a difference. To reach our full potential, we collaborate, respect, and value diverse contributions so that we can grow as an organization and as professionals. Together, we can influence the world around us to make life and work better.

Position: Senior Assistant Global Operations

Location: Lisboa, Lisboa, Portugal

Role Overview

Support a Senior Vice President by providing administrative and operational support that enhances efficiency for the organization. This position serves as a vital link between the SVP and various stakeholders, facilitating communication and administration. The role is multifaceted and involves various key responsibilities.

Key Responsibilities

1. Administrative Support: Manage schedules, organize meetings, submit expenses, and handle correspondence.
2. Communication Management: Act as a point of contact between the vice president and internal/external stakeholders, ensuring effective communication and information flow.
3. Meeting Coordination: Plan, coordinate, and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Project Management: Assist in planning and executing small projects, ensuring timelines and objectives are met, and provide updates to the vice president, including budget and other relevant initiatives.
5. Data Management: Compile, organize, and archive data, reports, and presentations; ensure information accuracy and accessibility; manage meeting minutes and transform notes into professional presentations.
6. Travel Arrangements: Coordinate travel logistics, including flights, accommodations, and itineraries.
7. Stakeholder Engagement: Liaise with departments, teams, and external partners to facilitate collaboration and support initiatives.
8. Event Planning: Organize and coordinate events, workshops, or conferences attended by the vice president, ensuring all logistics are handled smoothly.

Qualifications

• 5-10 years’ experience in a comparable position.
• College degree or above.
• Fluent in English; excellent communication skills.
• Trustworthy with sensitive and confidential information.
• Good communication and interpersonal skills.
• Ability to act as Project Manager and team player, taking initiative.
• Discretion, dedication, loyalty, and flexibility.
• Strong support orientation to superiors and teams.
• Ability to work effectively
  - culturally and
  - functionally.

Our Commitment to People

• Advocating for everyone’s right to build a family, regardless of background or location.
• Inclusive support package – “Building Families at Ferring” – providing equal policies for all employees.
• Parental leave for birthing and
  - birthing parents.
• Extended support on the
  - building journey.

We believe that our success depends on our diverse backgrounds, experiences, and perspectives. If our mission and your vision align, please apply! We are committed to an inclusive, diverse workplace with equal opportunities for all.