Senior Executive Assistant Lisboa

Overview

Within Wealth Management Portugal International Markets Hub (WM PIMH) we are currently looking for a responsible Senior Executive Assistant to support the Head of WM PIMH. You will provide quality administrative and clerical assistance and help the Head of WM PIMH in achieving their strategic objectives by helping with administrative tasks. Working in a paced environment by coming up with innovative solutions that offer a smarter way forward and always operating with a sense of urgency and discipline. Besides the technical skills we value very much someone that has a collaborative spirit and is willing to work on different tasks even if they are not strictly defined as Executive Assistant roles (e. g. provide assistance in a business escalation, participate to a project meeting).

Your Main Activities Are

• Providing administrative and secretarial support
• Managing daily agenda and organizing different types of meetings
• Attending ad hoc meetings and writing minute
• Booking meetings rooms, video calls, and conference calls
• Managing travel arrangements (booking flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy
• Organizing and updating sensible documentation
• Organizing invoices and submitting expense claims
• Validate invoices in One
  Cap and solve problems related to this process
• Coordination with Finance team (in Lisbon)
• Facilitate corporate events (e. g. high profile visitors, offsites)
• Establishing transversal contacts within the Group (HR, Help Desk, DTI, CSR)
• Providing support and cover tasks in the absence of existing Assistant

Profile And Skills To Success

• Bachelor's Degree
• At least 5 years of experience in a similar position
• Proficiency in Microsoft Office Pack (Word, Outlook, Excel, Power
  Point, among others)
• Fluency in English
• Client-oriented
• Precise and rigorous; attention to detail
• Team spirit
• Ability to manage tasks and adapt to changing priorities in a fast paced and dynamic environment
• Able to make meeting minutes and take notes
• Ability to cope with pressure and short deadlines
• Diligence - Displays dedication and prioritises problems by considering the impact on the business; identifies wins
• Discretion - Respect confidentiality when required on sensitive matters
• Resilience - Stays calm and positive, is comfortable when faced with conflict

About The Team

• BNP Paribas Wealth Management is a leading global private bank and the largest private bank in the Eurozone. Present in Europe and in Asia, it employs 6, 800 professionals who support H/UHNWI, entrepreneurs and leading families in protecting, growing and passing on their assets
• Since 2015, BNP Paribas Wealth Management has a competence center in Lisbon (PIMH = Portugal International Markets Hub) to manage activities for several locations (Switzerland, Luxemburg, Germany, Monaco)
• Leading banking institution

Company Information

BNP Paribas is the European Union's leading bank, and a key player in international banking. It operates in 63 countries and has nearly employees, including more than in Europe.

• Our presence in Portugal

In Portugal since 1985, BNP Paribas today has more than 8, 700 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 excellence centres providing added services to various countries where the BNP Paribas Group also operates.

• International reach

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:

• Retail Banking
• Investment & Protection Services
• Corporate & Institutional Banking
• Diversity and Inclusion commitment

BNP Paribas is an equal opportunity employer and provides equal employment opportunities to all job seekers. We are committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity.

• Commitment towards work/life balance

At BNP Paribas we care about our employees’ wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.

• Remote Working Conditions

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working setup, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices.

To find out more on why you should join BNP Paribas visit

• Please note that only applications submitted in English will be considered.
• In case you are selected for this role, further documentation will be requested to support your hiring process.