Sprvsr, Facilities & Ea, Media Portugal Lisboa

Sprvsr, Facilities & Ea, Media Portugal
Lisboa
Lisboa, Lisboa, Portugal

Join to apply for the Supervisor, Facilities & EA, Media FTC role at The Walt Disney Company

Objectives

The Facilities Services Supervisor & Executive Assistant is responsible for managing facilities at Lisbon and supporting the local Country Manager during a temporary absence.

Responsibilities

Facilities & Services:

• Maintain facilities organized according to best practices and company policies.
• Plan and execute activities to ensure prompt placement of orders for materials, supplies, equipment, and all requirements in the necessary quantities, when and where needed.
• Coordinate postal mail, manage purchase orders (POs), and invoices in the system.
• Coordinate administrative tasks related to:
  
  

• Management of carpooling and relationships with external providers.
• Reception and telephone services.
• Cleaning services management.
• Parking management.

Responsible for health & safety plans and external provider relationships;



ensure compliancewith health, safety, & environmental standards.

Monitor market trends and conditions affecting suppliers, costs, and pricing to optimize service quality and costs.

Support crisis management programs for Portugal.

Assist all departments as required.

Executive Assistance:

• Work directly with the Portugal Country Manager, managing the agenda, approvals, and requirements.
• Maintain confidentiality at all times.
• Organize town hall meetings and support employee events.
• Organize, attend, and record minutes of executive meetings;
  
  
  
  arrange internal and external meetings;
  
  
  
  manage travel andexpenses.
• Assist visiting executives during their stay in Portugal.

Required Experience & Skills

• Minimum 4 years’ experience in executive assistance, facilities management, and services.
• Problem-solving and analytical skills are critical.
• Experience with SAP and Microsoft Office.
• University degree, preferably in Business.
• Awareness of finance and health & safety standards.
• Languages:
  
  Native Portuguese;
  
  
  
  Fluent in English(spoken and written).

We are an Equal Opportunity Employer committed to diversity, inclusion, and providing accommodations for individuals with disabilities.

Seniority level:

Mid-Senior level

Employment type:

Temporary

Job function:

Management and Manufacturing

Industries:

Entertainment Providers

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