Supervisor, Facilities & EA, Media FTC Lisboa

Supervisor, Facilities & EA, Media FTC
Lisboa
Lisboa, Lisboa, Portugal

OBJECTIVES

The Facilities Services Supervisor & Executive Assistant is responsible for managing facilities at Lisbon and supporting the local Country Manager during temporary absences.

Responsibilities

Facilities & Services:

• Maintain facilities organized according to best practices and company policies.
• Plan and execute activities to ensure prompt placement of orders for materials, supplies, equipment, and all requirements in the required quantities, when and where needed.
• Coordinate post mail, manage purchase orders (POs) and invoices in the system.
• Coordinate administrative tasks related to:
• Management of carpooling and relationships with external providers.
• Reception and telephone services.
• Cleaning activities management.
• Parking management.

Ensure health & safety plans and relationships with external providers, working to ensure compliance with health, safety, & environment standards.

Stay informed about market trends and conditions affecting suppliers, costs, and pricing to assess impact on clients.

Research the best service providers through benchmarking and analysis; maintain close contact with specific suppliers to maximize service quality and price in the company's interest.

Support Portugal's Crisis Management program.

Provide support to all departments as required.

Executive Assistance:

• Work directly with the Portugal Country Manager, managing the agenda, keeping him updated on approvals and requirements.
• Maintain confidentiality at all times.
• Organize Town Hall meetings and support employee events when needed.
• Organize, attend, and record minutes of executive meetings; arrange internal and external meetings; make travel arrangements; submit travel & expenses reports.
• Serve as the contact person for visiting executives, assisting during their stay in Portugal.

Required Experience & Skills

• Minimum 4 years of experience in executive assistance, facilities management, and services.
• Strong
  - solving and analytical skills.
• Experience with SAP and Microsoft Office.
• University degree, preferably in Business or Finance.
• Knowledge of health & safety standards.
• Languages: Native Portuguese; fluent in English (written and spoken).

The Walt Disney Company is an Equal Opportunity Employer. We strive for a diverse workforce that reflects our audiences and where all can thrive and belong. Disney is committed to inclusivity and providing accommodations for individuals with disabilities during the application and employment process. Please contact us to request accommodations.

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