Talent Acquisition Operations Coordinator - High Volume Scheduling Lisboa

Talent Acquisition Operations Coordinator - High Volume Scheduling
Lisboa
Lisboa, Lisboa, Portugal

Talent Acquisition Operations Specialist ">



We are seeking a highly skilled Talent Acquisition Operations Specialist to join our team. As a key partner in our Global Talent Acquisition team, you will play a critical role in enabling an exceptional candidate and stakeholder experience by independently managing complex coordination needs across our global recruiting operations. )This role requires a proactive mindset, strong organizational skills, and the ability to optimize workflows while ensuring seamless execution of process. You will take ownership of interview scheduling, stakeholder management, and process execution for priority roles. Your expertise using recruiting systems and Microsoft Office tools will be invaluable in this position. Key Responsibilities:

Technical & Functional Expertise:

Independently manage complex interview scheduling across time zones and stakeholder groups. Act as a
- to resource for process, policy, and tool best practices. Troubleshoot system/process issues and offer enhancements for smoother execution. Ensure adherence to recruiting compliance standards and candidate data protection requirements. Problem Solving & Insight:

Anticipate scheduling challenges and resolve conflicts quickly and creatively. Identify inefficiencies and propose actionable improvements to team operations. Apply sound judgment to escalate issues or flag risks early with recommended solutions. Effectiveness & Value Creation:

Deliver
- quality, timely coordination for
- volume or
- priority roles. Balance multiple competing requests while maintaining reliability and attention to detail. Proactively manage scheduling gaps, interviewer engagement, and
- ups. Communication, Presence & Influence:

Communicate effectively and professionally across all channels with stakeholders and candidates. Tailor written communication for diverse audiences, including senior stakeholders and external candidates. Share updates, highlight risks, and influence outcomes in coordination discussions. Teaming & Collaboration:

Collaborate across global TA teams to ensure alignment and smooth delivery. Actively support others during peak workloads or critical recruiting periods. Participate in team forums, process improvements, and global coordination initiatives. People Development & Leadership:

Coach and support junior team members with tools, processes, and best practices. Share insights and documentation to support onboarding and knowledge sharing. Lead by example in cultivating a collaborative, supportive, and inclusive team environment. Requirements:

3-5 years of experience in a talent acquisition coordination, recruiting operations, or HR admin role in a
- paced environment. Expertise using recruiting systems (e. G. , Avature, Workday, or similar ATS platforms) and Microsoft Office tools. Strong interpersonal and communication skills;



confidence managing communications with senior stakeholders and external candidates. Demonstrated ability to manage complexity and conflicting priorities with calm and professionalism. A proactive,
- focused mindset and a desire to improve how we work. About Us:

We are an equal opportunity employer committed to diversity, equity, and inclusion. We welcome applications from qualified individuals regardless of their background, race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or any other characteristic protected under law. ),