Workplace Administrator

Workplace Administrator
Viseu
Viseu, Viseu District, Portugal

Company Description AUTODOC is the largest and
- growing auto parts ecommerce platform in Europe. Present across 27 countries with over 5, 500 employees, AUTODOC generated revenue of over €1. 5 billion in 2024, supplying more than 8. 4 million active customers with its 6. 6 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and
- savvy professionals - one team, one billion euros revenue. Catch the rideJob Description

The Workplace Administrator (m/f/d) will be the first point of contact in our Lisbon office, ensuring a welcoming,
- organized, and
- running workplace on a daily basis. This role supports the Workplace Coordinator and wider Workplace Experience team in delivering excellent service to employees and visitors. The ideal candidate is
- focused,
- oriented, and thrives in a dynamic office environment.

This role will initially be filled as a limited time contract for 1 year , with an option to convert into an unlimited contract .

Key Responsibilities

Welcome Area:

• Serve as the first point of contact for all employees, visitors, and external guests at the welcome area (front desk).

• Ensure a professional, warm, and
  - maintained front desk, meeting rooms and other shared office spaces.

• Manage visitor
  - ins and coordinate guest logistics, including meeting room bookings.

Office Administration:

• Handle
  -
  - day administrative tasks such as mail distribution, courier services, inventory control, and office supplies management.

• Ensure the office is tidy, organized, and fully stocked with necessary materials.

• Maintain accurate records of office supplies and assets.

Support to Workplace Operations:

• Assist with daily office operations and communicate issues or service requests to vendors or the Workplace Coordinator.

• Support internal moves, seating updates, and workspace upkeep in coordination with the Workplace Coordinator.

• Help implement small workplace enhancements (e. G. , signage updates, kitchen restocks, common area organization).

Employee and Visitor Support:

• Assist with onboarding preparations such as welcome packs and office tours to the new joiners and internal colleagues on the business trips,

• Respond to employee queries related to the office environment in a timely and friendly manner, escalate it to the appropriate teams

• Provide
  - site support during office events or team gatherings.

Health, Safety & Facility Care:

• Conduct regular
  - throughs of the office to ensure a clean, safe, and functional environment.

• Report any maintenance or safety concerns to the Workplace Coordinator & FM Coordinator and follow up on resolution.

Qualifications

• Vocational training or degree in office administration, hospitality, or a related field.

• Experience in a customer service, hospitality, administrative, or office support role.

• Proficient in Microsoft Office tools and willing to learn workplace systems and tools.

• Fluency in Portuguese, English and Russian (spoken and written) are a must.

Personal Attributes

• Friendly attitude, professional and
  - oriented mindset.

• Strong sense of responsibility and ability to manage daily routines reliably.

• Excellent organizational skills with attention to detail.

• Team player with a flexible and proactive attitude.

This role is ideal for someone passionate about creating a great first impression and workplace environment. You'll play a key role in
-
- day office success while gaining valuable exposure to broader workplace operations.

Join us today and let's create a success story together